IMA-A.P. STATE CONSTITUTION:

RULES AND BYE-LAWS OF INDIAN MEDICAL ASSOCIATION
ANDHRA PRADESH STATE BRANCH.in conformity of the Rules and Bye -laws of Indian Medical Association, I.M.A. House, Indra Prasth Marg, New Delhi (Head Quarter of I.M.A.)
NAME1. Name of the Association is "Indian Medical Association ANDHRA PRADESH STATE BRANCH."
OFFICE2. a) Office of the Association is located at 101,I.M.A. BUILDING , ESAMIA BAZAR,KOTI ,HYDERABAD-.b) Hony State Secretary and Hony State Financial Secretary shall be elected from any local I.M.A. Branch under I.M.A. A.P. State.c) The State Office shall have secretarial and other staff as may be necessary.d) Hony. State Joint Secretary shall be elected from any local I.M.A. Branch from HYDERABAD.e) Hony. State Joint Secretary will look after the I.M.A. A.P. State Office at HYDERABAD and supervise day to day Working under the direction & advice of the state council through the Hony. State Secretary.f) Hony. Assistant Secretary will be nominated by the President from the members of I.M.A. of the Local Branch of which the President is a member. The Assistant Secretary will assist the President.
OBJECTS3. The objects of the Association are:i) To promote and advance medical and allied sciences in all their different branches to promote the improvement of public health and medical education in A.P..ii) To main the honour and dignify and to uphold the interests of the medical profession and to promote cooperation amongst the members thereof.iii) To work for the abolition of compartmentalism in medical education, medical services and registration in the country and this to achieve equality among all members of the profession.
METHODS4. For the attainment and furtherance of the objects, the Association may:i) Hold periodical meetings and conferences of the members of the Association and the medical profession in general.ii) Arrange from time to time congresses, conferences, lectures, discussions and demonstrations on any aspect of the medical and allied sciences.iii) Publish a regular Bulletin of the A.P. I.M.A. giving all the activities and other information in it.iv) Maintain a Library and an Association Office.v) Publish from time to time in the journal of the Indian Medical Association transactions and other papers embodying, medical researches conducted by the Members or under the auspices of the Association.vi) Encourage Research in medical and allied sciences with grants out of the funds of the Association, by the establishment of the scholarships, prizes or rewards and such other manner as may from time to time be determined upon by the association.vii) Conduct educational campaign among the people of A.P. in the matter of public health and sanitation cooperating with different public bodies working with the same object.viii) Organise medical camps for providing medical relief during epidemics and in times of emergency.ix) Consider and express its views on all questions and the laws of the state or proposed legislation affecting public health; the medical profession and medical education and initiate or watch over or take such steps and adopt such measures form time to time regarding the same as may be deemed expedient or necessary.x) Purchase, take lease of or otherwise acquire, hold, ménage let, sell, exchange, mortgage or otherwise dispose of movable or immovable property of every description and all rights or privileges necessary or convenient for the purpose of the Association and in particular any land, building, furniture, household or other effects, utensils, books, newspapers, periodicals, instruments, fittings, appliances, apparatus, conveyance and accommodation and when deemed necessary or desirable in the interest of the Association, sell, let, hire out, mortgage, transfer or otherwise dispose of the same.xi) Erect, maintain, improve or alter and keep in repair any building for the purpose of the Association.xii) Borrow or raise money in such manner as the Association may think fit and collect subscriptions and donations for the purposes of the Association.xiii) Invest any money of the Association not immediately required for any of its objects in such manner as may from time to time be determined by the Association.xiv) Assist, subscribe to or co-operate with any other public body whether incorporated, registered or not, and having altogether in part objects similar to those of the Association.xv) Create or assist in creating branches for any of the purpose aforesaid.xvi) Do all such other things, as are cognate to the objects of the Association or are identical or conductive to the attainments of the above objects.xvii) To provide facilities for continuing medical education to its members, IMA College of General Practitioners has been established under the auspices of IMA A.P. State Branch. The Memorandum, Rules and Regulations of IMA College of General Practitioners shall have to be approved by the State Council of IMA Punjab and shall be inconformity with the Rules, Memorandum and Bye -Laws of IMA College of General Practitioners (HeadQuarters) I.M.A House Indra Prasth Marg, New Delhi.xviii) I.M.A. Academy of Medical Specialities has been started to impart higher continued Medical Education.
PART II RULES OF THE ASSOCIATION DEFINITIONSIn this Rules and the Bye-laws made there under, unless, context otherwise requires:a) "Association" means the Indian Medical Association A.P. State Branch.b) "Conferences" means the annual A.P. Medical Conference organized under the auspices of Indian Medical Association of A.P. State Branch. c) "State Council" means the State Council of Indian Medical Association of A.P. as constituted under the Rules of Association. d) "State Offices" means State Office of Indian Medical Association A.P. State Branch. e) "Local Branch" means a Local Branch of the Association as formed under the Rules of the Association. f) "College" means IMA College of General Practitioners A.P. State Faculty under the auspices of IMA A.P. State.g) "Journals" means IMA A.P. Bulletin or any other publication of the Association or of the College as defined.h) "HeadQuarters" means Headquarter office of Indian Medical Association New-Delhi India.i) "State Headquarter" means State Office of the Association and the College i.e. I.M.A. House HYDERABAD j) "Academy" means I.M.A. Academy of Medical Specialities A.P. State I.M.A.
k) "Bhavan" means IMA-A.P. STATE Bhavan which is the State Office of I.M.A.A.P. at HYDERABAD

.l) "Rules and Bye-Laws" means rules and bye-laws of the Association.
CONSTITUTION
1. The Association shall consist of Members whose names are on the register of the Members of the Association at the time when these revised Rules and Bye-Laws come into operation and of subsequent Members, who shall be those persons who being eligible, shall after the date of adoption of these revised Rules and Bye-laws of the Association, be duly enrolled in such manner and upon such conditions as may be prescribed from time to time by the Rules and Bye-laws.

REGISTER OF MEMBERS 2. There shall be a Register maintainer at the State Headquarters in which the names of all the Members of the Association shall be entered with their qualifications, Registration numbers and Addresses branch wise and direct members shall be entered under separate head.
LOCAL BRANCHES3. The members of the Association shall, whenever possible, group themselves into separate local bodies styled Local Branches.
4. Each Local Branch shall have a local area to be determined by the State Working Committee of the Association and ratified by the State Council of Indian Medical Association A.P. State Branch.
STATE BRANCH5. All Local Branches within the state of A.P. shall form a group to constitute the State Branch.
DIRECT LOCAL BRANCH6. As there is a State Branch, no Local Branch can become Direct branch attached to Headquarters Office.
RULES & BYE-LAWS OF LOCAL BRANCHES7. I) There shall be a model set of rules and Bye-Laws to act as guidelines for local and State Branches, as approved by the Working committee. A Local and State Branch shall however, be free to govern itself in such manner as it shall think fit and for that purpose to make from time to time Rules and Bye-Laws as it may think fit and to repeal or alter the same as and when it may consider it expedient. The Rules and Bye-Laws so made and for the time being in force, shall be binding on the Members constituting the Branch in reference to which they are made, provided that such Rules and Bye-Laws are in general conformity with the Rules and Bye-Laws of the Association and have been approved by the Hony. State Secretary subject to subsequent ratification by the State Council of the I.M.A subject to the approval of working committee of I.M.A (Head Quarters).II) A local branch after formation shall send its set of Rules and Bye-laws to the Headquarters office with a copy to the State Branch office. The State Branch shall forward its comments, if any, to the Headquarters office with in the 4 weeks from date of receipt. The State Branch shall however have no powers to approve or modify the same.III) Till such time the constitution, Rules and Bye-Laws of newly formed branch or those of existing branches, who do not have constitution of their own at present including all amendments/alterations/additions etc., are ratified by the Working Committee, the model set of Rules/Bye-Laws as prescribed by the working committee shall only be operative.IV) The Rules and Bye-Laws of the Indian Medical Association shall apply in any matter if not covered by rules/Bye Laws of the State or Local Branch already ratified by the working committee of the Association.

JURISDICTION OF STATE BRANCH8. All Local Branches with in the jurisdiction of the State Branch shall be guided by the latter in all matters subject to the Rules and Bye-Laws of the Association.9. Local Branches within the jurisdiction of State Branch shall refer all matters concerning the State Branch shall like wise refer all matters concerning the Government of India or India as a whole to the Headquarters for necessary action.10. The Association will not be liable for any of the debts or liabilities to any of its members or Branches, nor shall any of its Branches, be liable for any of its debts and liabilities of the Association.

ELIGIBILITY REGARDING MEMBERSHIP11. Any person registered with a medical council in India on the basis of the his/her medical qualification, as defined in the Indian Medical Degrees act, 1916 (Act VII of 1916) and included in the schedule as to the Indian Medical Council Act, as amended from time to time shall be eligible for membership, however, all interns having temporary registration will be eligible to become members of the Indian Medical Association as defined in Rule (12 F).
CLASSIFICATION OF MEMBERS
HONORARY MEMBERS:12. (A) The Association shall have power to elect as Honorary Members such persons and in such manner as the Bye-laws may provide and to admit Members so elected such privileges (other than that of receiving notices of meetings or of voting or holding office) as may from time to time be conferred on them by or under the Bye-Laws.
BRANCH MEMBERS:(B) Persons enlisted as Members through a Local Branch as per Bye- laws shall be called Branch Members.
DIRECT MEMBER:( C ) Persons who are eligible for Membership and reside or practice or are employed in a place where no Local Branch exists, when enlisted, shall be called Direct Members, if there is a State Branch in the State such Direct Members shall be attached to the State Branch. Direct Members not residing or Practising within the junctions of any State branch shall be attached to Headquarters.
LIFE MEMBERS(D) Members who pay a lump sum in lieu of yearly subscription according to the Bye-Laws laid down for the purpose shall be called Life Members.
ASSOCIATION MEMBERS:(E) Members of one Branch who are elected as Association Members of another Branch according to Rules and By-laws of that Branch enjoying all privileges of members of that Branch except that of voting or holding office, shall be called Associate Members.
INTERN MEMBERS:(F) All interns otherwise eligible and registered (temporary) with the various state medical councils under Medical Council of India Act may be enrolled as intern member for the period of their temporary registration. These members will be considered for regular membership on their obtaining full registration after completion of internship. Intern members may have also the privileges of memberships of a local branch except (i) right of voting (ii) right of holding any elected office in the branch and representing the branch in any outside body in any capacity.
SPECIAL MEMBERS:(G) The Association shall have power to elect as Special Members such persons and in such manner as the Bye-laws may provide and to admit members so elected to such privileges (other than that of voting or holding office) as may from time to time be conferred on them by or under the Bye-laws.
ATTACHED MEMBERS:(H) The Medical personnel of Armed Forces of India who are attached members of I.M.A. headquarters as Rules of I.M.A shall be attached to the Branch where they happen to reside. They shall have all privileges of membership except that of voting and/or of holding any office in the Branch. While they will not pay any H.F.C. they shall be required to pay any charges fixed by the Branch for day-to-day activity and for any special activity.AFFILIATED MEMBERS:(I) Members from affiliated bodies shall be affiliated Members on terms and conditions to be decided upon and laid down from time to time.
ASSOCIATION YEAR13. The year of the Association and all its Branches for financial purposes shall be from the 1st April of each year to the 31st March of the following year. For purposes of H.F.C. the financial year may be divided into 2 half periods viz. 1st April to 30th September and 1st October to 31st March provided that the Association may prepare accounts as required by Income-Tax Act or any statutory requirement, for different period.14. The members of the Association shall pay an annual subscription as provided in the Bye-Laws.
HEADQUARTERS FUND CONTRIBUTION FROM BRANCHES15. Every Local Branch shall pay Headquarter Fund Contribution (H.F.C.) to the State Branch along with additional contribution of the state branch and the State Branch shall pay Headquarter Fund Contribution to Headquarters as provided in the Bye-Laws.
PRIVILEGES OF MEMBERSHIP16. A) Payments of each year's subscription shall entitle the Member for that period to all privileges of Membership of the Association and to those the Branch of which he is a member.B) A Member shall be entitled to receive a copy of the Journal of the Association and of other publications of the Association either free of charge or at such rates as the Association may fix from time to time.C) All Life Members shall have the right to enjoy the privileges of membership of the Branch within whose Jurisdiction they may happen to reside or practice or be employed for the time being.D) All members shall have the right to attend and take part in discussions at all general and clinical meetings, lectures and demonstrations organized by the Association or its Branches of which they are Members.E) All Members shall have the right to attend Medical Conferences organized by the Association or any of its Branches on such items as laid down in the Bye -laws.F) All Members shall enjoy any other privileges that may hereinafter be conferred by the Association.G) On termination of membership, a person shall automatically cease to hold such office or appointment as he may be holding in the Association or in a branch or in any body as Association's nominee.

MANAGEMENT OF THE ASSOCATION17. The General control, Management and direction of the policy and affairs of the Association shall be vested in a body styled as the state council of I.M.A.A.P.
COMPOSITION OF STATE COUNCIL18. The State Council shall be composed of the following members of the Association.A) Ex-OFFICIO MEMBERS:i) The President of the Association ii) Two-Vice Presidents iii) Hony. State Secretary. iv) Hony. Joint State Secretary.v) Hony. State Financial Secretary/Treasurer.vi) Hony. Assistant State Secretary.vii) Three Hony. Organising Secretaries (One from each region of the state as defined by the State Council from Local Branch) viii) Hony. Secretary for Public Relations.ix) Director of studies, IMA College of GPs.x) Hony. Secretary IMA College of GPs. xi) Hony. Joint Secretary IMA College of GPs. xii) Editor-Cum-Secretary IMA -A.P.MEDI Bulletin. xiii) Associate Editor -Cum-Joint Secretary IMA -A.P. MEDI Bulletein .xiv) Chairman IMA Academy of Medical Specialities. xv) Hony. Secretary, IMA Academy of Medical Specialities.xvi) Hony. Joint Secretary, IMA Academy of Medical Specialities.xvii) Chairman IMA Action Committee Cum Legal Cell xviii) Hony. Secretary IMA Action Committee Cum Legal Cellxix) Central Working Committee Representatives. xx) The Past Presidents of IMA A.P.. (if members of I.M.A. A.P.) xxi) Past Hony. State Secretaries (if members of I.M.A. A.P. ) xxii) President Elect (A.P. State I.M.A.) xxiii) Two- Vice Presidents Elect. (A.P. State IMA).

B) ELECTED MEMBERS:a) LOCAL IMA BRANCH REPRESENTATIVES:1) 10-25 one representative. Where strength of the branch is 25 or less local IMA Branch secretary will ordinarily be representative of the branch in state council.ii) After 25 members one additional representative for every 25 members or part thereof. However, an alternate shall be elected in place of local Secretary is not a position to do so. NOTE: No office bearer in the state council shall continue to function for more than three consecutive years in the same office.
b) CENTRAL COUNCIL REPRESENTATIVE FROM LOCAL IMA BRANCH:i) The total number of members of Local Branches on whose behalf H.F.C. has been received in full by 31st March shall from the basis of determining representing of Local Branches to the Central Council.ii) Branch Representatives from the Local Branches and from the Direct Members shall be in the following scales : 20-100 members one representative for every 100 members or part thereof: Contiguous Branches, with less than 20 members, may combine to elect one representative for 20-100 members.iii) In determining the representation of Local Branches on the central council, the strength of a Local Branch shall be determined each year on the numbers of its members on the register of membership of the Branch at the Headquarters on behalf of whom H.F.C. has been received in full at the Headquarters by the 31st March. Complete list of membership as on 31st March shall be sent by each Local Branch so as to reach the Headquarters through the State Branch concerned by the 30th April. For convenience, Local IMA Branch should send the list in duplicate to State IMA Office/Hony. State Secretary so as to reach him on or before 15th OCTOBER. l. One copy of the list shall be retained in the Local Branch Office.C ) Representatives from members belonging to services such as Armed Forces or Civil Medical Services and from special organizations may be included in the Central Council in such numbers and on such conditions as provided in the Bye-Laws from time to time.
TERM OF OFFICE OF THE STATE COUNCIL19. The State Council shall be a continuous body. ANNUAL MEETING OF STATE COUNCIL20. The Annual Meeting of the State Council shall ordinarily be held at the time of the Annual Conference and shall finish its work before the first day of the Annual Conference. In case of uncertainly of conference, the Annual Meeting can be held earlier. In case there is no Conference at all, the Annual Meeting shall be held not later than 30th June of that year.
POWER AND FUNCTIONS OF THE STATE COUNCILA) The State Council will administer the affairs of the Association in accordance with the Memorandum of the Association, and the Rules and Bye-Laws. The council shall exercise such acts and things as may be exercised or done by Association.B) The State Council shall have the right to delegate all or some of its powers except those relating to change of Rules and other specified reservations to a "State Working Committee. The composition of which shall be governed by the Bye-Laws.C) The State Council shall have the right to appoint special. Adhoc or such committee as it may deem necessary from time to time and delegate some of its powers to such committees.D) The office bearers of the Association, except the President and Vice -Presidents, shall be elected or appointed by the State Council as per provision laid in the Bye -laws.E) The decision of the State council in all matters not covered by Rules and the Bye-laws shall be final and binding.
MEETINGS OF STATE COUNCIL21. The State Council shall have the following four types of meetings:i) Annual Meeting ii) Ordinary Meeting iii) Special Meeting iv) Requisition Meeting
MEETINGS OF STATE COUNCIL21. The State Council shall have the following four types of meetings:i) Annual Meetingii) Ordinary Meetingiii) Special Meetingiv) Requisition MeetingANNUAL MEETING OF STATE COUNCILA) The Annual Meeting of the State Council shall be held at a convenient place, date and time to be decided by the Hony. State Secretary in consultation with the President.BUSINESS OF THE ANNUAL MEETING OF STATE COUNCIL1) The business to be transacted at the Annual Meeting of the State Council shall be taken in the following order:i) The election, if necessary (in the absence of President and the Vice-Presidents) of the Chairman.ii) Meeting called to order.iii) Messages of inability to attend the meeting. iv) Self introduction of the members present.v) Confirmation of the minutes of the last meeting.vi) Adoption of the annual report of the previous year.vii) Adoption of the audited accounts.viii) Consideration of the budget for the next year.ix) Election of the office bearers and members of a) State Council b) State working committee. c) Board of Management of I.M.A. College of G.P's A.P. State Faculty. d) Board of Management of I.M.A. ACADEMY of Medical Specialities. e) Bulletein Committee. x) Election of State Representatives to the Central Working Committee. (Both Regular and Alternative) xi) Amendments to Rules and/or Bye-Laws if any. xii) Resolutions brought forward by the State Working Committee.xiii) Resolutions brought forward by Local Branches.xiv) Resolutions brought forward by individual members of the Association.xv) Introduction of New President by the out-going President. xvi) Installation of the new president if there is no conference or the conference is late and his/her address to the members.xvii) Any other matter with the permission of the Chair.
2 ) GENERAL RULES ABOUT THE ANNUAL MEETING OF THE STATE COUNCIL: a) Except with the special permission of the Chairman no resolution shall be placed before on Annual Meeting of the State Council that has not been previously given notice of and duly circulated with the agenda of the meeting.b) Resolutions sponsored by individual members and Local Branches shall reach Hony. State Secretary through the Local Branches, if any. Individual members however shall have the right to send any resolution direct to the Hony. State Secretary of the Association provided a copy has also been previously submitted to the Local Branch.c) Notice of resolution to be moved at the Annual Meeting of the State Council shall reach the Hony. State Secretary of the Association at least four weeks before the meeting.
ELIGIBILITY OF THE MEMBERS TO TAKE PART IN ELECTION3) Those Branches, who send the names of the their representatives atleast four weeks before the Annual meeting, shall take part in the election, otherwise those branches who do not send the names of new representatives, old ones will be eligible.
ORDINARY MEETINGS B) Ordinary meetings of State Council must be held subsequent to the Annual Meeting of the State Council for purpose of confirmation of the minutes of the Annual Meeting of the State Council and such other business as brought before it. Besides, ordinary meeting of state council may be held as often as necessary but not less than 3 altogether in a financial year However one such meeting shall be held before the Annual Conference and if no annual conference is held with in these months of the Annual State Council Meeting.
SPECIAL MEETING OF THE STATE COUNCILC) The working Committee shall have the right to request the President/Hony. State Secretary to convene a special meeting of the State Council, when ever necessary.
REQUISITION MEETING OF THE STATE COUNCIL
A requisition Meeting of the State Council will be held within four weeks on receipt of requisition signed by at least 10 members of the Council stating the business for which the meeting is required. The time, date and place of such meeting shall be fixed by the Hony. State Secretary in consultation with the President. In case the State Secretary fails to call the meeting within the specified period, the President shall call the meeting within 10 days after the expiry of the date. If no meeting is called at all, the requisitionists are entitled to call such meeting within the next 15 days.
22. NOTICE OF THE MEETING OF STATE COUNCIL A) ANNUAL MEETING:i) At least 2 Weeks Notice shall be given to all members stating the venue, date and the time of the meeting along with the agenda of business to be transacted. ii) The Annual Report, Accounts (Audited/Unaudited) and Budget with all other relevant papers shall be posted by book post under certificate of posting, preferably 2 weeks before the date under the meeting.iii) In emergencies a shorter notice shall be allowed at the discretion of the Hony. State Secretary in consultation with the President, but in no case it shall be less than a week.iv) A notice may be served on a member either personally or by post under certificate of posting.
B) ORDINARY MEETINGAt least two weeks notice shall be given to all members stating the venue, date and time of the meeting along with the agenda of the business to be transacted and relevant papers. In emergencies, a shorter notice shall be allowed at the discretion of the Hony. State Secretary in consultation with the President but in no case it shall be less than 5 clear days.
C) SPECIAL MEETING: At least 3 weeks notice shall be given to all members stating the venue, date and time of the meeting. The agenda for this meeting will be specific related to the need of special meeting only. Relevant papers must be circulated alongwith the agenda.
D) REQUISITION MEETINGi) On receipt of due demand for Requisition meeting the Hony. State Secretary must cell such a meeting with 4 weeks on receipt of the requisition giving 10 days notice, venue, time and date in consultation with the President.ii) In case the State Secretary fails to call the meeting within the specified period, the President shall call the meeting within 15 days after the expiry of the above time giving at least 7 days notice stating the venue, date, time and agenda.iii) If no meeting is called by the Hony. State Secretary and the President within the specified period the requisitionists shall call the meeting within the next thirty days giving at least for 7 days stating the venue, date and time alongwith the agenda.
QUORUM FOR THE MEETING OF THE STATE COUNCIL23. The quorum for the ordinary meetings of the State Council other than the Requisition Meeting, shall be 11 of which at least 6 shall be other than the office bearers of the Association. The quorum for the annual and special meeting shall be 16 and for the requisition meeting, it shall be 20.

STATE WORKING COMMITTEE24. The State Council at its Annual meeting shall elect a State Working Committee. The State Working Committee shall be a continuous body.
COMPOSITION OF STATE WORKING COMMITTEE 25. The State Working Committee shall be composed of the following: -A) Ex -OFFICIO MEMBERS :i) The President.ii) The Immediate Past President (if member of the Association) iii) The Vice- Presidents.iv) The Hony. State Secretaryv) Hony. Joint State Secretary vi) Hony. Assistant State Secretary.vii) Three Organising Secretaries, One from each region of Stateviii) Hony. State Financial Secretary /Treasurer ix) Hony. Secretary for Public Relations.x) Director studies College of GPs.xi) The Hony. Secretary IMA College of GPs. xii) Hony. Joint Secretary IMA Academy Medical Specialitiesxiii) Chairman IMA Academy Medical Specialities xiv) Hony. Secretary, IMA Academy Medical Specialities xv) Hony. Joint Secretary IMA Academy Medical Specialitiesxvi) The Editor-Cum-Secretary. IMA A.P. Bulletin.xvii) Associate Editor-Cum-Secretary. IMA Punjab Bulletin.xviii) Chairman IMA Action Committee Cum Legal Cell xix) Hony Secretary IMA-Action committee Cum Legal Cell xx) Central Working Committee Representatives.xxi) All Past Presidents IMA A.P. State (if Members of Association)xxii) All Past State Secretaries (if Members of Association)
B ) ELECTED MEMBERS:1) 10 Members to be elected by the state Council at the Annual Meeting from among its members.2) General Rules to send representatives to Central Working Committee by the State Branch :i) The total number of members of all Local Branches under a State Branch on whose behalf H.F.C. has been received in full by 31st March, shall from the basis of determining representation of State Branches to the working Committee I.M.A.ii) a) The State Branch shall elect their representatives to the working committee from amongst their members who have been members of the Association continuously for at least two years immediately preceding.
The scale of representation of the working committee shall be as follows: -
1- 1000 members - one representative
Every additional 501-1000 members - one additional representative
For example: 1-1500 members - one representative 1501-2500 members -two representative 2501- 3500 members - three representative and so on.
b) The State Branch shall not elect any member regular or alternate-to the working committee and the working committee shall not elect any member to any standing committee/committee to be constituted, who is an ordinary member of a local branch which is suspended.c) Similarly, an elected member of the working committee shall cease to be the member of the working committee if the State Local Branch to which he/she belongs, is suspended.d) Ordinary members elected on various committees of the working committee will also cease to be members of such committees on suspension of the State/Local Branch to which they belong.III) The State Branch shall also elect an equal number of alternate representatives who shall be entitled to be sent as substitutes and when occasion arises at the discretion of the President of the State Branch. The agenda of all meetings will also be sent to the alternate representatives.V) The state working committee shall assume office after the annual meeting of the State Council following the election of the State working Committee and shall continue to hold office till the end of the annual meeting of the State Council in the following year or till their successors are appointed.VI) In determining the membership of the State Branch of the purpose of representation on the working committee, the strength of the Branch shall be calculated each year on the number of members on the register of the Branch at the Headquarter, on behalf of whom the H.F.C. has been paid in full to the Headquarters, by the 31st March Complete list of such membership as on 31st March should reach the Headquarters by the 30th April if not supplied already as per Rule 25 B (ii).26. CO-OPTED & INVITED MEMBERS OF WORKING COMMITTEEa) Co- opted Members: The President may co-opt, upto 2 members to attend any particular meeting of the working committee. The co-opted members will be paid T.A. as per Bye-laws. The co-opted members shall enjoy all the rights and privileges of regular members for the purpose of the particular meeting for which they have been co-opted.b) Invited members: The following members shall stand invited to the meetings of the State Working Committee.i) All office beares of I.M.A who are not members of the Working Committee.ii) Chairman of all Standing Committee which are on agenda of Working Committee.In addition to the above, the President may invite any other member of the Association to attend a particular meeting of the Working Committee. All such invited members may take part in discussion but shall not be entitled to vote or to draw T.A. from the Association fund.
27. POWERS AND FUNCTIONS OF THE WORKING COMMITTEE The State Working Committee shall be the executive authority and as such shall have the power to carry into effect the policy and programme of the Association as laid down by the State Council and shall remain responsible thereto. The State Working Committee shall have the right :- A) To make regulations and issue instructions for the proper working of the Association and for the maintenance, and administration of the Association rooms, library and properties and for the organization and maintenance of the publications.B) To appoint Committees, sub- Committees, Ad-hoc Committees, and Standing Committees as and when necessary. C) To represent any matter in which they consider the interest of the Association of that of the medical profession are affected before Government or the public bodies of any properly constituted authority. D) To receive reports of Standing and sub-Committees which have met since the immediately preceding meeting of the State Working Committee.E) To considered and decide application for membership resignation of members, suspension of members of Branches and the question of taking such disciplinary action as it may deem fit against any member or Branch for misconduct, willful neglect or default.F) To Write off the whole or part of the unrealizable arrears of subscription of members, or Headquarters Fund Contributions from Branches or other outstanding dues of the Association or its Publications, if considered desirable. G) To appoint or remove salarised officers and servants of the Association. H) To fix up the rates of traveling allowances to be paid to the Office -bearers of the Association on and the members of the State council, Working Committee and other Committee, Ad-hoc Committee and Sub-Committees. I) To consider all matters and make necessary recommendations as far as possible before these are discussed by the State -Committees.J) Subject to the provision of Rules, to exercise in addition to the powers expressly given by the Rules and Bye-laws, all such powers and do all such acts and thins as may be done by the Association.(K) To amend Bye-laws as per rule 34C.
MEETING OF THE STATE WORKING COMMITTEE 28.A) The working Committee shall hold meetings as often as necessary B) Notice: At least seven days notice of the meeting shall be given to all members stating place, date and time of the meeting. The agenda of business to be transacted at the meeting shall accompany the notice of the meeting. In emergency, a shorter notice shall be allowed but in no case it shall be less than 2 clear days. A notice may be served on a member either personally or by post under certificate of posting.C) The Quorum for the meeting shall be seven of which at least 4 shall be members other than office bearers of the Association. D) Venue: The meeting of the State Working Committee shall be held at a convenient place, the date, time and place to be decided by the Honorary State Secretary in consultation with the President.
29. STANDING COMMITTEE The following are the Standing Committees of A.P. State IMA to be formed by the State Working Committee and to be approved by the State Council.
i) Grievance Committee ii) State Building Fund Committee iii) Committee For Stream Lining Administration iv) Committee for Public Relations v) Committee for Publications The standing Committees so appointed shall not consist of more than 4 members other than Ex-Officio Members. However in case of co-option is required, not more than one person may be co-opted.
POWERS OF THE GRIEVANCE COMMITTEEThe committee will deal with all the urgent and important problems facing the profession or any dispute arising in a local branch. The decisions of the Grievance Committee will have to be ratified by the State Working Committee /State council at its next meeting.
OFFICE BEARERS OF THE ASSOCIATION
30. A) The following office bearers shall be elected for the proper management of the Association
i) The President.ii) Two Vice-Presidents.iii) Hony. State Secretary.iv) Hony. State Joint Secretary v) Hony. Assistant state Secretary. vi) Three Hony. Organising Secretaries. vii) Hony. Secretary Public Relations.viii) Director of Studies IMA College of GPs.ix) Hony. Secretary IMA College of GPs.x) Hony. Secretary IMA College of GPs.xi) Chairman IMA Academy of Medical Specialities.xii) Hony. Secretary IMA Academy of Medical specialities.xiii) Hony. Joint Secretary IMA Academy of Medical Specialities xiv) Editor-Cum-Secretary IMA A.P. Bulletin. xv) Associate Editor-Cum-Joint Secretary IMA A.P. Bulletin. xvi) Chairman IMA Action Committee Cum Legal Cell xvii) Hony. Secretary IMA Action Committee Cum Legal Cell xviii) Central Working committee Representatives.
B) No Office Bearer of the Association shall continue to function continuously for more than three terms in the same position.C) No one in receipt of any salary from the funds of the Association shall be elected as Office Bearers and members of the State Council, Working Committee, Board of Management of the College, Academy of Medical Specialities, Bulletin Committee, Election Commission or any other committee.D) Head office of IMA Bulletin will be VIJAYAWADA. and Bulletin shall always be printed at VIJAYAWADA.
IMA COLLEGE OF GENERAL PRACTITIONERS
31. A) Indian Medical Association A.P. State will have its IMA College of General Practitioners which will be governed as per its Rules and Bye -Laws approved by the Working committee.
STATE MEDICAL CONFERENCE
B) State Medical Conference will be held every year under the auspices of A.P. State Council. in SEPTEMBER / OCTOBER every year,
the Hony. State Secretary shall write to all the local Branches to extend invitation to the State Branch for holding Annual Conference by a Local Branch. The Invitations so received will be put before the State Working Committee/State Council for final decision of the place of the Conference and the Local Branch shall be informed accordingly.
VALIDITY OF PROCEEDINGS 32. The proceedings of the State Council, Working Committee or any other Committee or Sub- Committee or other body acting under the Rules and Bye-laws of the Association or any its Branches, will not be invalidated by any ACCIDENTAL OMMISSION TO GET NOTICE THERE BY REQUIRED OR by any vacancy among their members or by any defect in election or qualification of any of their members.
DELEGATION OF AUTHORITY
33. Where by or under the Rules of the Bye-laws, any act or thing required to be done by the Association the same may be done by such office-bearers, officers; Members of the Association as the State Council or the working Committee may appoint for the purpose.

CHANGE OF RULES AMENDMENTS TO THE MEMORANDUM RULES AND BYE-LAWS
34.
A) MEMORANDUM:
Proposal for change in Memorandum of the Association as and when necessary, shall be considered at a special meeting of the State Council specially convened for the purpose or at the annual State Council meeting, if necessary. Amendments should reach the State Office latest, by February and may be proposed by individual member, Local Branches and State Branch of the Association which should be circulated to the branches for opinion at least 3 weeks before the date of special or annual State Council Meeting. Due notice of the proposed change must be given in the agenda for special or annual meeting of the State Council. No such proposal shall be carried into effect unless it is agreed to by the votes of 3/5th of members present and voting at the meeting and confirmed by 3/5th of the members present and voting in the next state council meeting.
B) RULES :
Proposal for change of Rules shall ordinarily be considered only at the Annual Meeting of the State Council. If desired by the State council this may be considered in a special meeting of the State Council convened for this purpose. Amendments should reach the State Office Latest by 20th February and may be proposed by individual members, local branches and State Branch of the Association which should be circulated to the branch for opinion at least 3 weeks before the Annual or Special State Council Meeting. Due notice of the purposed changes must be given in the agenda of the special or annual meeting of the State council Rules can be Changed by 2/3rd majority of those members present and voting. Any addition to, modifications or repeal of Rules shall be considered to have come into force only after the proceedings of the meetings at which they were passed have been confirmed at the next meeting of the State Council.
EXPLANATION: Due notice shall mean that actual words of the proposed alteration of the Rules shall be included in the Agenda of the Meeting of the State Council.
C) BYE -LAWS:
i) Amendments should reach the State Office latest by 20th February and may be proposed by individual member or local branches or State Office of the Association which should be circulated to the branches at least 3 weeks before the annual/ordinary meeting/Special meeting of the State Council. After due circulation to the branches the Bye-laws can be amended and/or altered at the annual or ordinary meeting of the State Council.ii) In anticipation of the approval of the State council, the State Working committee may amend the Bye-laws at any meeting provided the proposed amendments have been duly circulated to the branches and provided two third of the members of the committee present and voting at the meeting vote for the amendments, Immediate effect may be given to such amendments if the State Working Committee so decides.

ELECTION & OTHER DISPUTES AT STATE BRANCH AND LOCAL BRANCH LEVEL
35. A) Election Disputes at State Branch & Local Branch Level:i) In case of Election disputes in State Branch or Local Branches, an Election Tribunal shall be constituted. For disputes at the State Levels. Tribunals shall comprise of the President of the IMA and two Past Presidents of I.M.A. For disputes at the Local Branch level, the State Branch President and two Past Presidents of the State Branch under whose jurisdiction the local branch falls, shall form the Tribunal.ii) In case the President or a member of the Tribunal in himself involved in any way in such a dispute, of the Tribunal and his place shall be taken by another Past President. When there is a difference of opinion amongst the members of the Tribunal, the opinion of the President, IMA or the Chairman of the Tribunal for election disputes at the State Level and that of the State President or Chairman of the Tribunal for election dispute at the Local Branch level, shall be final. iii) If any of the disputing parties is not satisfied with the Tribunal at State Branch level, it may appeal to the President of the Association, Headquarter who if he feels that a prima facie case for appeal exists, will refer it to a Tribunal consisting of the President of IMA and two Past Presidents of the IMA (all from headquarters). If any of the Past President is unable to act or refuses to act or even otherwise interested or party to the dispute, his place shall be taken by another Past President. If the President himself is involved or party to the dispute, he will not act as a member of the Tribunal and is his place another Past President shall act as member of the Tribunal. The decision of the Tribunal shall be final and binding on all concerned. iv) Records of election shall be maintained for one year. v) no election shall be called in question except by an election petition presented to the President, IMA. Headquarter in case of an election dispute at the State Branch Level, or to the President of State Branch concerned in case of dispute at the Local Branch Level, within 15 days of the declaration of the election results.
B) ARBITRATION:
Any disputes or differences solution for which is not otherwise provided between (a) member of IMA / State / Local Branch and (b) the Indian Medical Association . headquarter shall be decided by the Working Committee of the Indian Medical Association. Any party raising such disputes shall give at least six weeks notice of the same of the Headquarters of IMA and the same shall be placed on the agenda of the following meeting of the Working Committee. The Working Committee may regulate its worn procedure for the purpose.
C) NOTICES:
All notices required to be sent under the Rules or Bye-laws regarding election dispute and /or Arbitration shall be deemed to have been sufficiently given by addressing at the last available address in the records of the Association and sending it by registered post acknowledge due. The Service shall be complete whether the registered cover is received back with the endorsement `refused', `not found', `left without address' or with any other endorsement. It shall be duty of the party to furnish the address in writing if notice is desired to be sent at an address different from that with the Association.
D) SUSPENSION:
a) Suspension of Branches (Local and Direct): After due notice to the Direct or Local Branches and on the recommendation of the Head-quarters in the case of the Direct Branches and of the State branches in case of Local branches under the jurisdiction, the Headquarters shall have the right to suspend the branches for non -payment of HFC in full by due date and/or non - admission of valid lists for the half year concerned. Such suspension shall come into effect immediately. Such suspension shall be reported to the next meeting of the Working Committee.
b) Suspension of Membership of the Association: The Local / Direct branches shall suspend all membership privileges of such of their members and for such periods on account of non - payment of branch subscription. Such membership will be revived on receipt of all dues. Such suspension will not affect life members of the Association.

BYE -LAWS OF THE ASSOCIATION MEMBERSHIP
1. A) BRANCH MEMBERS:Every candidate for memberships of the Association through a Local branch shall fill up a Membership Application Form (M.A. Form) in the manner prescribed by the Association and Branch concerned and forward it to the Branch Secretary or Treasurer along with subscription of the Branch. The Local branch shall consider the application and submits recommendations to the office of the State along with the required Head-quarter's Fund Contribution (H.F.C.) and additional State Contribution either for whole or half year as the case may be in respect of the new Member, within a month or receipt of the application. If the State Council accepts the application, the Secretary of the state shall forthwith forward his M.A. Form and Headquarter quota of H.F.C. to the Headquarters at Delhi. The membership of the applicant with begin after the Hony. General Secretary IMA (Headquarter) has approved the application. The Hony. Secretary General shall intimate the Journal Office at Calcutta the names and addresses of the new members and one copy of the application form for their records.
B) DIRECT MEMBERS:Persons eligible to be direct members attached to the State Branch shall also fill up the M.A. form of the Association and forward their application along with their subscription for the Association year or half as case may be to the State Office. If the applicants are elected as Direct Members, the Secretary concerned shall, forthwith, give due notice to the Journal office and the new members concerned.
The State office shall Conduct election for the representative or representatives of the Central Council on the scale laid down in the Rules from amongst the Direct members attached respectively to the Headquarters/ State Branch.
C) ASSOCIATE MEMBERS:Persons eligible to be Associate Members of a Local Branch shall not have to fill up M.A. Forms, but shall have to apply to the Local Branch and to pay the subscription fixed by it for Associate Members. They would enjoy all rights and privileges of Membership of the branch except that of voting or holding office. They would be entitled to receive only one copy of the Journal of the Association as Branch Member.
D) INTERN MEMBERS:
i) All interns otherwise eligible and registered (Temporary) with the various State Medical councils under Medical Council of India Act may be enrolled as intern members for the period of their temporary registration. These members will be considered for regular membership on their obtaining full registration after completion of internship. Intern members may have all the privileges of membership of a local branch except I) right of voting ii) right of holding any elected office in representing the branch in any outside body in any capacity. ii) Intern members shall have to apply to the local branches on a plain paper and to pay the subscription fixed for them and shall be eligible to fill M.A. forms after completion of internship when they pay the subscription fixed fore the newly qualified doctors for five years of their qualification (if applicable ) to the branch concerned for full year if they join the first half and half of the subscription if they join in the second half of the Association year.iii) Intern Members shall pay the subscription fixed by the local branch concerned for intern members (if applicable) but the branch shall not change such intern members more than fifty percent of the subscription payable by any new members (within five years of qualification ) of the same branch. The branch shall not be liable to pay any Head-quarter Fund Contribution on account of its intern members. Branch or Branches who do not pay H.F.C. in full on dates mentioned above are liable to be suspended with regards to the privileges of membership., on the recommendation of State Branch to Headquarters Fund Contribution on account of its Associate members.
LIFE MEMBERS:
6. Direct Life Members shall pay a lump sum of Rs. 1995/- or in case of Couple Life Members, Rs. 2925/- for both in lieu of the yearly subscription, to the Headquarters direct. The Central Council will fix the amount of HFC for Life Membership form time to time, the present rate being Rs. 1500/- for single member and Rs. 2250/- for couple life member, which will be distributed under the various heads as per Bye-Laws. The Local Branches will have the privilege of fixing their share of life membership for which will be commensurate with the subscription charged from the ordinary members of the Branch.
COLLECTION AND DISTRIBUTON OF SUBSCRIPTION
7. All the subscriptions and contributions are due in advance on the 1st April every year subject to Bye-Laws 2-5.8. If the subscription or contribution on behalf of any Members is in appears, action may be taken as laid down in the Bye -laws.9. If a Branch Member leaves the area of his Branch permanently and goes to another Branch, he must clear all the dues of previous Branch and shall pay the subscription of the new Branch for the remaining period of the Association year according to the Rules of the new branch and the Headquarters Fund Contribution shall be paid by the Branches proportionately, to the period of Membership of each Branch counting it in half year. One on account the new branch shall accept the intimation of the transfer form any Member unless a clearance certificate is produced from the previous branch showing that all the dues, there to, have been paid up. The fact of transfer shall be notified by the Branches to each other and Headquarter and Journal Offices through the State or Territorial Branch or Branches concerned. 10. In case of husband and wife both being members of the same Branch, the couple shall pay between them one full subscription and one half subscription for full Association year; and half of the amount if the couple joints in the 2nd half of the Association year; and shall be entitled to one copy of the journal between them. The Headquarters Fund Contribution for the couple shall be in the same proportion i.e., one and a half. 11. A member enrolled at any time pay subscription for the full year if the member is enrolled in the first half of the Association year or subscription for the second half if he joints in the second half of the Association year, irrespective of the date of enrollment. 12. HFC received from Local Branches under state Branch: a) The HFC of Rs. 100/- per Single Member and Rs. 150/- per couple for full year shall be distributed as follows:
Single Members Couple Members(Rs.)(Rs.)
Headquarters 30.0054.00 State /Territorial Branch 28.00 50.00Journal Office 28.00 28.00IMA Benevolent fund 3.506.50 Your Health 2.002.00Apka Swasthya 2.00 2.00IMA News 2.002.00IMA International Activities 2.002.00 IMA Sp1. Cont. Fund 2.50 3.50
Total 100.00150.00
(Effective from 1-4 -2001)
b) The membership fee of Rs. 130/- per Member received from (a) Direct Member attached to Hqrs and (b) Direct Members attached to State/Territorial Branch shall be distributes as follows :-
Direct/Attached Direct/Attached Single Member Single Member Attached to Hqrs to State /Terr.Br (Rs.) (Rs.)
Headquarters 88. 0030.00 State /Territorial Branch ---58.00 Journal Office 28.00 28.00 IMA Benevolent Fund 3.50 3.50 Your Health 2.002.00 Apka Swasthya 2.00 2.00IMA News 2.002.00 IMA International Activities 2.002.00IMA Sp1. Cont .Fund 2.502.50
Total 130.00130.00(Effective from 1-4-2001)
C) The Membership fee Rs. 195/- received from Direct Couple Members attached to Hqrs/State/Territorial Branch shall be distributed as follows:-
Direct /Attached Direct AttachedCouple membersCouple membersAttached to Hqrs. To State /Terr- Br.(Rs.) (Rs.)
Headquarters 152.00
52.00 State /Territorial Branch ------ 100.00Journal office 28.00 28.00IMA Benevolent fund 4.004.00Your Health 2.00 2.00 Apka Swasthya 2.00 2.00 IMA News 2.00 2.00 IMA International Actt. 2.002.00 IMA Sp1. Cont. Fund 3.003.00
Total 195.00 195.00 (Effective from 1-4-2001)
13. a) In case of an individual Life Membership HFC of Rs. 1500/-
will be distributed as under:-
a) b) c) d) When enlisted When enlisted When enlisted When enlisted Through direct by Local directly directly through Local Br. Branch under State/Terr. Hqrs. Attached to State/Terr. Branch Hqrs. Branch
(Rs.) (Rs.) (Rs.) (Rs.)
Headquarters 870.00 450.00 450.00870.00 State /Territorial B. ----- 420.00 420.00---------Journal Office 420.00 420.00 420.00 420.00IMA Benevolent fund 52.50 52.50 52.50 52.50 Your Health 30.00 30.00 30.0030.00 Apka Swasthya 30.00 30.00 30.0030.00IMA News 30.00 30.00 30.00 30.00IMA International 30.00 30.00 30.00 30.00 Actt. IMA Sp1. Cont. Fund 37.50 37.50 37.50 37.50
Total 1500.00 1500.00 1500.00 1500.00 (Effective from 1-4-2001)
b) In case of Couple Life Members, the life Membership HFC of Rs. 2250/- will be distributed as under:-
a) b) c) d) When enlisted When enlisted When enlisted When enlisted Through direct by Local directly directly through Local Br. Branch under State/Terr. Hqrs. Attached to State /Terr. Branch Hqrs. Branch
(Rs.) (Rs.) (Rs.) (Rs.)
Headquarters 1560.00 810.00 810.001560.00State /Territorial B. ----- 750.00 750.00--------Journal Office 420.00 420.00 420.00 420.00IMA Benevolent fund 75.00 75.00 75.0075.00Your Health 37.50 37.50 37.5037.50Apka Swasthya 37.50 37.50 37.50 37.50IMA News 37.50 37.50 37.50 37.50IMA International 37.50 37.50 37.5037.50Actt. IMA Sp1. Cont. Fund 45.00 45.00 45.0045.00
Total 2250.00 2250.00 2250.00 2250.00(Effective from 1-4-2001)
C) IMA ACTION COMMITTEE CUM LEGAL AID :
IMA A.P. State has TO impose IMA Action Committee Cum legal aid contribution at the rate of Rs. 100/- for single member and Rs. 200/- for couple member (both life and ordinary) at the time of enrollment.
Every member while enrolling himself/herself will contribute towards IMA Action committee as stated above along with H.F.C.
c) ENROLLMENT FEE:-
At time of enrollment in addition to subscription fee as per rule 12 abc, 13 (ab) & c Each Single Member (Annual/life) will contribute Rs.20/- and Couple Member (Annual/life) Rs. 30/- towards membership enrollment fee. Out of which 50% will go to IMA Headquarters and remaining 50% will be state Fund.
14. The life membership fee amount received by Local Branch, Headquarters and State branch and journal of IMA shall be kept in separate account with a bank and shall be invested separately by each on respectively. In case Any member changes the branch, the original amount received by that branch shall be paid by that branch to new branch which the member has joined. This shall apply to change of Local Branch as well as State branches as the case may be. On such transfer to membership, the member shall have all rights as any other member of branch he has joined including voting and holding office. However, if there is any extra charge for any hospitality, it will be the member's opinion to join it or not.
IMA COLLEGE OF GENERAL PRACTITIONERSMember of the IMA shall be eligible to become members of the IMACGP. On becoming the members of the College, they shall be on the rolls of the college, in the list maintained at the Headquarters of the college and also at the state faculty and at Sub-faculty if such Faculty/Sub-faculty exist in the area of their jurisdiction.
IMA Academy of Medical Specialities:
Members of the IMA may become members of the IMA AMS provided they are eligible as per Rules and Bye-Laws of the Academy. Those who become members of the Academy, shall be on the roll of the Headquarters of the Academy and also on the roll of the State Chapter and Local Branch Chapter if they exist.
TERMINATION OF MEMBERSHIP
15. A Membership may terminate by Resignation. A member may at any time resign from his membership by giving 30 days notice in writing to:
a) The Branch secretary, in case of the branch members.b) The Honorary secretary General through the Honorary state secretary in case of Direct member attached to a state branch. The resigning members shall pay up all the dues against him and the Secretary concerned shall put a statement of out standing dues against the member or a clearance certificate if all dues are paid along with his resignation to the Headquarters for information and necessary action.
B) Membership may terminate by removal of name on Account of Non- payment of subscription after due notice:
16. In case of Direct members suitable letters should be sent by registered post, either from the Headquarters or the State branch concerned before 1st March reminding the Member that their next subscription would fall due on 1st April and unless this was received in time, in their membership would automatically ceases with effect from 1st April.
17. In case of Branch members, the branch shall be free to make any Rules or Bye-laws it likes, about payment of its dues by Members and for removal of their names on account of non payment of subscription. When, however, i.e. Branch decides to terminate or suspend the privileges of a Member for this reason due information of the same shall be given to the Headquarters and journal Office through the state branch for necessary action including stoppage of Journal. The Branches concerned shall however be responsible for payment of the H.F.C. of such a Member for the period, his name has been maintained in the membership Register.
18. MEMBERSHIP MAY TERMINATE BY REMOVAL OF NAME ON THE GROUND OF UNDESIRABLE CONDUCT:
a) If the conduct of a member be deemed, by the State council of a local branch prejudicial to the interest of the Association or be calculated to bring the medical profession into disrepute, the State council or the Local Branch, as the case may be may ask him to submit a written explanation of his conduct. In the event of the explanation being found unsatisfactory, the member may be asked either to apologise or to resign from the Association. If the member is agreeable, his apology shall be given due consideration and in case of a branch member, it shall be sent to the Headquarters through the state branch if one exists, with a confidential note, giving details of the case for future reference. In the event of the said member refusing either to apologise or to resign when asked to do so, a General Meeting of the Local branch shall be called to consider the case and at least 7 days notice of the Meeting shall be given to the member concerned and he shall be given an opportunity to explain his conduct if he desire to do so. If at the meeting ¾ of the members, present and voting record their votes for removal of his name from membership, the resolution shall be sent to the Headquarters through the State branch. In the event of the Working Committee (Headquarters) concerning with the resolution of the Local Branch by 2/3rd Majority the working committee by a similar majority should determine the nature of punishment which may be one of the following:
1. Censuring. 2. Debarring him from being nominated/elected for any office of the Association or its State or Local branch for a specified period. 3. Suspension from membership. 4. Removal of his name.b) By removal of name on the ground of conviction in the Court of Justice: 1pso facto (1) upon sentence after conviction in a court of justice for any crime entailing moral turpitude, 2) upon being deregistered by any Medical council in India on the ground of unethical conduct, from the date of deregistered, and for the period of deregistration except in case of non-payment of renewal of fee, if any, in the registering Council, or 3) upon forfeiture through misconduct of the medical qualification by virture of which he became eligible for Membership.c) In case of Direct members, similar procedure shall be followed by the State Branch. d) Any Local branch or the individual member does not abide by the decisions of the State Council/State working committee will be debarred from contesting the elections for any post of IMA A.P. for the period of 3 years. After the expiry of the period of 3 years, the 3 member committee constituted by the State council will review such cases and will recommend to the State council to restore the right of contesting the Elections of IMA A.P. if their conduct is found to be satisfactory by the committee so constituted.
RE-ADMISSION
19 a) Any member who has ceased to be a Member under Bye-laws 17-18 can be re-admitted on fresh application being made by him and on payment of any dues out-standing against him on the date when he had ceased to be a member. The State council shall, however, have the power to remit a part or whole of any outstanding dues against such a Member on the recommendation of the branch concerned or in the case of a direct member on its own initiative.
b) A member whose name has been removed under Bye-laws 18 a) may be readmitted on the expiry of two years or thereafter provided his application for re-enrollment is supported by ten members of the Association testifying to his good conduct during the intervening period. He must also submit a written apology acceptable to the State Council and the Branch concerned.
c) But in cases coming under Bye-laws 18 b) this readmission would be possible only subsequent to such a person's name being re-entered in the Medical Register.
FORMATION OF BRANCHES:
Local Branches: 20 A) A minimum of Ten persons, who are eligible to be members of the Association as per Rule 12 and who reside, practice or are employed in a place or its neighbourhood may from them selves into a Local branch of the Association by a resolution passed at a General Meeting of such persons, convened for the purpose. The resolution with the names of the office bearers of the new branch and the signed M.A. forms and H.F.C as per Bye-laws shall be sent to the State branch. The state branch shall consider the resolution, forward its recommendations alongwith a copy of the resolution, the names of the office bearers, M.A. forms and the Central quota of H.F.C. to the Headquarters for final approval of the Branch by the Working committee at its Next Meetings. Local branches shall submit the Headquarters and Journal Office through the State branch, an annual return of the members on their rolls by the 30th April of each year, together with a list of defaulters, a list of new members and a list of members who have left the branches with their new addresses, if available, alongwith a report of the activities of the Branches.
Four sets of computerized addressograph list shall by the Journal Office at the end of Every Association year to the State branch for onward supply of two sets to all Local branches. Local branch shall make necessary corrections in the list with additions, deletions and change of address, if any, in both the copies. One copy of the corrected list shall be sent to the State branch retaining one copy for its office record. The state branch shall correct the two copies already in its possession and send one copy to Headquarters and one copy to the Journal office for mailing of Journal to the members for the next Association year. A statement of membership strength of the Branches shall be supplied alongwith the corrected list. The corrected addressograph list shall be sent to the journal office within a month of its receipt.
b) All Local branches in the State shall combine and form themselves into a State branch and elect office-bearers of the State branch. The formation of such a State branch shall be communicated to the Headquarters for its approval. Local branches, subsequently recognized by the Working Committee in the jurisdiction of the State Branch, shall become constituent Members of the State Branch.
TERMS OF OFFICE OF THE MEMBERS OF THE STATE COUNCIL
21. A) The President and Vice President assume their offices at the close of Annual state Council Meeting. In case the new President and Vice presidents are not elected till the Annual Meeting, the old incumbents will continue to hold the office till their successor assume office as per rules. If however, Vice President are elected the Senior Vice President will officiate as President such time the new President is elected. B) All office bearers except the President and the two Vice Presidents shall be elected by the State Council at its Annual Meeting. They shall assume office after the first ordinary Meeting following the Annual meeting of the Council at which they were elected.
REPRESENTATION OF THE CENTRAL COUNCIL
22. A) Only those representatives of the branches whose names are on the list maintained at the Headquarters at least 12 weeks before the date of the ensuing meeting of the Central Council shall be entitled to attend it and only those who are eligible to attend the Annual Meeting of the Central Council shall be entitled to attend other meetings of the Central Council held during the sessions of the Annual Conferences. In case any of the Local branch Representatives is unable to attend a Meeting of the Central Council, the President of the Local branch may nominate any other member of the Local branch to deputize for him for that particular meeting.
B) Special Representatives, may be elected or selected, whenever deemed necessary by the State Council.
C) Casual vacancies, in case of ex-officio members as per rule 18 (A) shall be filled by the State Council. In case of elected members from local branches, they shall be elected by the branch concerned. Such members shall hold office for the remaining period the year.
TRAVELLING ALLOWANCES OF THE MEMBERS
23. A) The association shall contribute from the funds, one first class train fare to the members of the State Working Committee, State council Board of Management of the college and Academy, Grievance Committee, and Bulletin committee, Standing Committee, Election Commission, Special Committee, Sub-Committee or Adhoc Committee appointed by the State council or State Working committee or Board of Management of College and Academy for attending meeting of the Committee or sub-committee. First class train fare each way will also be paid to the organizing Secretary and other office beares when travelling for organizational work or on deputation. When such members are allowed any railway concession, they shall be paid at the concession rates. In special cases the Association may contribute, from its funds, the actual traveling expenses by bus, car, air, steamer, scooter, rickshaw etc. each way. Air fare may be allowed in urgent cases with the permission of the President.
B) No member shall be entitled to payment of T.A. more than once in accordance with the above rules for attending more than one meeting held in a particular place on the same occasion.
C) The Branches inviting the President and other office bearers of the Headquarters/State for attending their function, shall pay one side fare in respect of the Journey.
D) The Association (Headquarter) shall contribute travel expenses of its representatives nominated to important international meetings which shall be met from its international Activity fund.
GENERAL PROCEDURE OF MEETING
24. A) Minutes of all Meetings shall be correctly kept and shall be duly confirmed at the following Meeting of the Working Committee or the State council, as the case may be.B) No resolution adopted or negatived at a Meeting shall be reconsidered unless either 6 months have elapsed or 1/5th of the Members of the Council or the Committee or Sub Committee concerned sign a requisition for the reconsideration.C) The Chairman of the Meeting may adjourn a Meeting, if deemed necessary, particularly if the majority of the Members, present are in a favour of adjournment. At the adjourned Meeting, only the unfinished business of the meeting shall be transacted.D) The Chairman shall in case of equality of votes, have, a casting vote.E) No business shall be transacted at a Special or Requisition Meeting other than that for which the meeting is called.F) A Notice may be served on any member either personally through a servant of the association ion or by post under certificate of posting. G) If within half an hour or such time as decided by the President or the Chairman, from the appointed time a quorum is not present, the meeting, if an annual meeting or that convened on the requisition of members, shall be dissolved, but in any other case shall be stand adjourned for a period to be decided and already notified by the Hony. State Secretary in the notice of the agenda. At the expiry of the period specified, the adjourned meeting will be held and at this meeting, the member present, whatever their number, shall form the quorum and shall carry on the business.
FUNDS OF THE ASSOCIATION: Income:25. The Funds of the Income of the Association shall be derived from the following sources: (A)i) Headquarter Fund Contribution from the Branches on account of the members on their rolls, as per Bye-laws.ii) Subscription of life members. iii) Special contribution or donations raised directly or through the Branches.iv) Contribution received from the Branch organizing the State Medical Conferences as per Bye-laws. v) Bequests received by legacies from persons who desire to benefit the Association (vide Appendix 1).vi) Interest on deposits.vii) Rents etc. viii) Such other sources as may be authorized by the State council or the State working Committee.ix) Income from the Bulletin and other publications of the State IMA.
B) Investment and operation of Accounts:
a) The assets moveable and immoveable shall rest in the Indian Medical Association, Punjab State and investment of different funds shall be in the name of Indian Medical Association, Punjab State Fund.b) The funds of the Indian Medical Association Punjab State shall be operated jointly by I) Hony. State Secretary or any other members/ office bearers authorized by the State Council and (ii) Hony. Financial Secretary /Treasurer or in his absence or his inability to work, the President of Punjab State IMA.c) The funds of the Association shall be administed in such manner as directed by standing committee/working committee for finance and immoveable properties as directed by the State Council of Punjab State IMA.
RESERVE FUND:
26. There shall be a Reserve fund of Association. At least 25 per cent of the surplus at the State Office each year shall be credited to this fund, in the following year. The Reserve Fund shall only be drawn upon by a special resolution in a Meeting of the State council, the notice of which shall have been duly circulated and in which 3/4th of the Members present vote in favour of the resolution or withdrawal.
EXPENDITURE :
27. The State Council shall, out of the funds of the Association defray all ordinary expenses and shall pay rents, salaries, wages and such other charges as may be necessary for carrying on the work of the Association. It should be empowered to spend money on scientific investigation, conference, prizes, scholarships and for such other purposes as it may consider advisable in furtherance of the objects of the Association.
DUTIES AND POWERS OF THE OFFICE BEARERS:
28. Office bearers shall act as per the decision, policy, guidelines and directions given by the state council or working committee.
PRESIDENT:
29. (A) Shall be chairman of all Meetings of State Council, State Working committee and shall preside over any other committee of which he may be a Member.B) Shall preside at the Annual Conference and all Meeting of the Association. C) Shall guide and control the activities of the Association. D) Shall regulate the proceedings of the meetings and Conference, interpret the Rules and Bye-laws and decide doubtful points.E) Shall in addition to his ordinary vote have a casting vote in case of equality of votes.
NOTE:- In the event of an emergency arising by reason of any course such as death, detention., resignation or absence for a considerable period out of Punjab, of the President, the President shall devolve upon Vice-Present who has obtained the highest number of votes at the election, or in his absence the Vice -President obtaining the next highest number. In case of resignation by the President, it will become effective when it is accepted by the State Working Committee/State council Pending the acceptance of the resignation, the Vice-President shall act as indicated above in case the President in unwilling to function as such.
F) Incase any of representative of the State Council to the Central Working Committee is unable to attend the meeting the President may nominate any of the alternate members to deputise for that particular meeting.
VICE-PRESIDENTS
30. A) Shall help in the organization of Branches by making tours and addressing Members and other personnal etc. B) The Vice-President receiving the largest number of votes hall be called the Senior Vice-President and shall preside at the Annual Conference in case the President is unavoidably absent. C) The Senior Vice-President, shall be the Chairman of Committees and Sub-committees of which he is Member, in case the President is not present. D) The other Vice-President, in order of precedence based on the number of votes they receive, shall take up the functions of the Senior Vice-President.
THE HONORARY STATE SECRETARY:
31 A) The Hony. State Secretary with the help of Hony. Joint Secretary and Hony. Other secretaries to whom specific jobs may be allocated in the beginning of the year by him.
i) Shall have the overall change or all offices of the Punjab State IMA.ii) Shall conduct all correspondence. iii) Shall have general supervision of accounts, pass all bills for payment and sign cheques.iv) Shall get prepared by the Honorary Financial Secretary/Treasurer Annual statement of account duly audited by the Auditor for adoption by the State Council. v) Shall prepare a budget of all offices and get it passed at the Annual Meeting of the State Council. vi) Shall organize, arrange and convene meetings, conferences lectures and demonstrations.vii) Shall attend meetings of the State Council and Working Committee and keep proceedings thereof.viii) Shall be an ex-officio member of all committees. ix) Shall maintain a correct and up to date Register of all members of the Association branch wise.x) Shall organize the Association with the help of the Hony. Joint State Secretary and Hony. Organising Secretaries by encouraging the establishment of branches where they do not exist and creating a general interest in the association. xi) Shall bring any matter which he considers necessary in the interest of the Association to the notice of the State Council or State Working Committee for guidance and decision. xii) Shall represent the State IMA in legal matters and court cases personally and/or through lawyer (s) appointed by the council.
B) THE HONY. JOINT STATE SECRETARY AND OTHER SECRETARIES:
i) The Hony. Joint State Secretary shall help the Hony. State Secretary in all his work in looking after the offices, in conducting correspondence, in preparation of agenda of meetings in preparing statement of accounts etc. He shall act for the Hony. State Secretary in his absence and do other duties as given in the constitution of A.P State IMA or assigned by the State council/working Committee /President.ii) The other Secretaries shall help the Hony. State Secretary in organizing Branches of the Association where they do not exist besides doing duties as given in the constitution of IMA A.P. and in furtherance of the cause the Association generally as directed by the Hony.Jony. Secretary /President/Working committee and State Council.
THE HONORARY TREASURER:
32. A) Shall receive all monies of the Association and deposit them in a bank or banks approved by the State Council to the credit of the Association and operated jointly by the Hony. Treasurer and the Honorary State Secretary. These or part of them may, if approved by the State Council, be deposited in the post office, Saving Bank or invested in other banks, Govt. Securities etc.b) Shall be responsible for collection of all subscriptions and contributions due to the State.c) Shall dispose of the bills for payment as sanctioned by the honrary state secretary and only on his written order. d) Shall have the right to point out any error or discrepancy in the order of payment of the Hony. State secretary and refer the order back to him, with his remarks in the event of disagreement still persisting between the Honorary State secretary and the Honorary Treasurer, the matter shall be referred to the President for final decision.e) Shall be responsible for keeping up-to-date, the account of the Association with all the accounts books posted up-to-date.f) Shall get the accounts audited by the Auditor appointed by the State Council. g) Shall prepare an annual Statement of Accounts and a balance sheet showing the financial position of the Association, get it audited by the Auditor appointed at an ordinary meeting of the State Council and submit it for adoption by the State Council.
33. ELECTION OF PRESIDENT AND VICE-PRESIDENT OF STATE BRANCH:
Election of State President one year advance: The State President be elected one year advance and will hold office as State President (Elect) during the year till installed as State President. The Election Commission of 3 members with equal powers will be constituted, one of whom shall be designated as its Chairman. No office bearer of the State IMA shall be nominated/appointed as election commission/Polling officer/scrutinizer. The Election Commission shall be an Independent body and will work without interference of any office bearer of State IMA in order to ensure free and fair election of the State IMA. The three members election commission including its chairman shall be appointed/nominated at the previous Annual state Council meeting of the State IMA. The election commission shall nominate an IMA Member of the local branch from where the Hony.State secretary is running the affairs of the State IMA in order to look after the day to day management of the election process. He will work as per the directives issued by the commission from time to time. The State Office will provide him every possible help-office assistance for smooth conduction of election process of IMA Punjab
A) PROCEDURE FOR NOMINATION: i) "The Election Commission shall on or before 15th November each invite the local branches to nominate one member of the Association as State President elect, to hold the office of the State President in the year following and two members of the association for the office of Two Vice-President, so as to reach the office of the Returning Office. Election Commission not later than 15th December and supply an envelope marked "NOMINATIONS FOR THE PRESIDENT AND THE VICE-PRESIDENTS" to the Local branches. Nominations received after that date will not be considered. Provided in the first association year 2002 to 2003, the branches shall be invited to nominate two members of the association, one for the office of State President for the year 2002-2003 and another as State President elect for the year 2003-2004. ii) The local branch shall call a meeting for nomination and the nomination (letter) should be signed by the President and Secretary of the Local Branch giving the date and venue of the meeting. iii) The nomination letter should be placed in the envelope as in I) above and be sent to the Election Commission by Registered post so as to reach the Election Commission on or before 15th December. The nominations received by Election Commission after 15th December shall not be considered.
B) SCRUTINY OF THE NOMINATION:i) The scrutiny of the Nomination shall be done in a meeting on Sunday before 30th December by the Nomination Scrutiny Committee of the Election Commission. Members of the Scrutiny Committee will not be eligible to contest for the election of President and Vice-Presidents.ii) Quorum for the meeting of scrutiny committee shall be 50%. iii) The Election Commission shall inform the candidates in writing stating whether his/her nomination has been found valid or not for the post of President and/or Vice-President. The letter must be sent by Registered post on a before 1st January.
C) WITHDRAWAL OF NOMINATION:
i) Any candidate wishing to withdraw his/her candidature must inform in writing accordingly to the Election Commission on or before 10th January.ii) Once a candidate sends his withdrawal in writing within due date and it has been entered in Receipt Register by the Election Commission it cannot be revoked by telegram or telephone unless this is corroborated by written signed letter by the candidate and received by election commission before the due date of withdrawal.iii) Non receipt of reply from candidate by 10th January will be interpreted as the consent of the candidate concerned.
D) FINAL NOMINATION & BALLOT PAPERS:
i) The Hony. State secretary shall call a working committee meeting on a Sunday before 31st January for the following: a) To decide about withdrawal of nomination and finalisation of nomination b) To authorize election commission to print and issue Ballot paper to the Local Branches in case of contest. c) Any other relevant matter with the permission of Chair. ii) Ballot papers and two printed envelopes (other & inner envelopes) shall be printed, outer envelope shall bear the mark "ELECTION OF THE PRESIDENT AND VICE-PRESIDENT" Inner envelope shall bear the mark "BALLOT PAPERS" These should be dispatched by Registered Post by the election commission to all Local Branches so as to reach the Local Branches on or before 16th February. iii) The local branches shall convence a meeting for voting. The Ballot papers shall not bear any mark except a cross (+) mark against the name of the candidate (s) whom the branch wishes to vote.iv) Ballot papers shall be placed inside the inner envelope and sealed. The sealed inner envelope alongwith a covering letter giving the date and venue of the meeting of the local branch and stating the exact strength of members of the local branch, for whom HFC has been paid to the Hony. Financial Secretary/Treasurer on or before 20th February which should be verified and confirmed by the State office and Hony. Financial Secretary/Treasurer and signed by the President and Hony. Secretary of the branch shall be placed inside the outer envelope and sealed and entered in the dispatch book of the branch giving the date.v) The sealed outer envelope (containing the inner envelope and covering letter) shall be brought to the meeting of the State council to be held on a Sunday before 15th March by the Hony. Secretary of the Branch personally. This may be brought by another member of the Local Branch in case of inability by the Hony.Secretary of the Branch. Duly authorized by the President and Secretary of the Branch.vi) Election Commission shall receive the sealed outer envelope from the Branches in the said State Council Meeting, duly entered and signed in the Register and keep these in a Ballot box placed at the venue of the State Council Meeting.
E) COUNTING OF VOTES AND DECLARATION OF THE RESULT:
I) In the State Council Meeting convened on a Sunday before 15th March (as above) the following will form a part of the agenda: a) Scrutiny of unopened envelopes and ballot papers.b) Counting of votes. c) Declaration of the result.II) The scrutiny and counting shall be done by Election Commission. Election Commission will submit the result duly signed by all the 3 members of Election Commission to the President/Chairman of the State Council who will declare the result in the meeting. III) In case of equal number of votes or tie, members of the State council present in the meeting will vote by secret ballot which will be conducted by the President/Chairman who will declare the result.IV) a) Votes of such local branches shall not be counted on whose account HFC for the year has not been received, in full along with an up-to-date strength of membership of the Branch at the State Office or to the Hony. Financial Secretary/Treasurer on or before 20th February in spite of earlier reminders by the Hony Financial Secretary/Treasurer. A petty sum due to error of counting or omission may be condoned. b) Hony. Financial Secretary/ Treasurer shall keep a list of local branches whose H.F.C. have not received and arrears giving the details of the arrears. c) Ballot papers received after the scrutiny and counting of votes have started will not be accepted. In case of doubt, decision of the State Council will e final in this regard.
F) OBSERVERS DURING SCRUTINY AND COUNTING OF VOTES: The candidates may be individually present or may be represented by one observer for each candidate.
G) a) VOTING PATTERN FOR ELECTION OF STATE PRESIDENT AND VICE PRESIDENTS: Each Local Branch shall have the following vote (s) on the strength of the members for whom HFC has been duly received by the State Office/ Hony. Financial Secretary /Treasurer within the due date.
1) 10-50 members - 1 vote2) 51-100 members - 1 additional vote3) 101-150 members - 1 more additional vote and so on for every additional 50 members or part thereof.
b) VOTING BY NEW BRANCHES:New Branches which have paid full HFC i.e. those branches which have been formed in the first half, and have paid HFC for full year and those which have been formed in the second half and have sent M.A. forms complete in all respects with HFC for half year and have got formal or final approval of the State or Central Working Committee on or before 31st January should be supplied ballot papers and be allowed to vote and the candidate be informed accordingly. Note: If any of the dates given in the Bye-laws 33, falls on Sunday or postal holiday, the following date shall valid for the purpose of this Bye-laws.
H) ELIGIBILITY CRITERION TO CONTEST FOR THE ELECTION OF STATE IMA PRESIDENT & VICE -PRESIDENT
) That he/she is regular member of IMA at least the proceeding five years.b) That he/she is an effective member of IMA i.e. that he/she has paid all the dues of membership and the HFC of his/her branch has reached the State office within due date.c) That he/she is a member of the State Council for the last two consecutive years. d) That he/she has attended at least two meetings of the State Council during the two years of his/her membership as per condition III supra.
34. A) APPOINTMENT OF AUDITORS AND LEGAL ADVISORS :Auditors and legal advisors shall be appointed ordinarily at an ordinary State Council Meeting.
B) DISPUTES: If at any time member/local branch desires to refer any dispute of the Association to an arbitration. The arbitrator shall be the President of IMA and if he be involved himself, the immediate Past President. The Arbitrator shall give an opportunity to both the parties to file their representation and if any parties desires to be heard in person the Arbitrator shall arrange the same and at the said hearing the other party shall be allowed to be present if it so desires. The Arbitrator shall allow either party to put questions to elicit the information provided the Arbitrator allows and provided that the question is connection with the dispute before the Arbitration.
The person once appointed as Arbitrator shall continue to be the Arbitrator till the dispute is settled even if his tenure of office expires.
The Arbitrator shall give his award in writing and same shall be binding on all parties concerned. The expenditure encurred by the Arbitrator shall be paid by the State office of IMA. The expenditure incurred by the parties shall be borne by each party concerned. In case a members or any other party is not satisfied with the award of the Arbitrator and prefers to go to the court, Jurisdiction shall be Ludhiana in case the matter concerns the State Bhawan.
35. STATE MEDICAL CONFERENCE: There will be organized a Punjab state Medical Conference every year or as the State Council or State Working Committee may decide under the auspices of the Association at a suitable place and time to be decided by the State Council. Such a Conference will usually be held in April/May preceeded by Annual Meeting of the state Council. The branches of the Association shall have the privilege of inviting of Conference.
36. VENUE OF THE CONFERENCE:Hony, State Secretary shall issues a circular to the branches on or before 1st November each year to find out if any of them would invite the conference to be held in the month of April/May in the subsequent year. The invitations if any shall be put before the Annual Meeting of the State Council held at the forthcoming session of the conference for the purpose of selecting the venue for the next conference which will be announced in the Open Session of the Conference.
RECEPTION COMMITTEE
37. The Branch inviting the Conference shall form the Reception Committee of the Conference and Membership of the Reception Committee shall be open to the following:
A) All Member of the branch which invites the Conference. B) All members of the neighbouring branches who decide to co- operate.C) All Medical men with qualification registerable under the Indian Medical Degree Act. 1916 (Act. VII of 1916) residing in the town which invites the Conference or in the neighbourhood.
38. Office bearers of the Reception Committee shall be elected from amongst and by the members of the Reception committee who belong to the categories (A) and (B) only, of Bye-laws No. 37 and shall of a Chairman, an Organising Secretary, Treasurer and other as required.
39. The inviting branch should finalise the programme of the conference in consultation with the State Council or the State Working Committee well before the date of the conference and decision of the latter should be binding on the hosting branch. The Hony. State Secretary will conduct the proceeding of the conference helped by the Organising Secretary of the conference.
DELEGATES:40 A) All Members of the State Council of the Association.B) Members elected by the various Branches of the Association as their representatives to the Conference according to the numeral strength of the branches as follows: From 5 to 10 Members One Delegate, above that for every 10 or part there of -One additional Delegate.
DELEGATION FEE 41. Delegation fee shall be Rs. 10/-
MEMBERSHIP OF THE CONFERENCE: 42. Membership of the Conference shall be open to the followingA) All members of the Reception committee. B) All Delegates. C) All members of the Association who attend the Conference on payment of fees as fixed by the Reception Committee of the Conference.D) All Medical men possessing registerable qualification under the Indian Medical Degrees Act, 1916 (Act VII of 1916) who are not Members of the Association on payment of fees as fixed by the Reception Committee of the Conference.
RIGHTS OF MEMBERS OF THE CONFERENCE:
43. All Members of the conference shall have the right to take part in all discussion at the Open and Scientific Meeting of the conference in addition to the Members of the Subjects Committee. Delegates only will be allowed to vote.
44. The following can attend the Conference as Visitors:-
A) Prominent Public men who are specially invited by the Reception Committee to attend the Conference without payment of any fees as Distinguished Visitors.B) Medical men or other Scientists who wish to take part in Scientific Session only on payment of Rs. 5/- as special visitors. C) Bonafide medical students, with or without payment of fees at the discretion of the Reception Committee, as student visitors, accommodation being available.
RIGHT OF VISITORS:
45. The Visitors shall enjoy the following rights:
A) Distinguished visitors can speak on any resolution with the permission of the President but shall no right to vote.B) Special visitors shall have right to speak in the Scientific session only, and can attend the open Conference. But they shall not have the right to speak on any resolution or the right to vote in open conference.C) Student visitors can attend the Scientific session and the General Session of the Conference, but shall have neither any right to take part in the discussions nor to vote in the general session.
SUBJECT COMMITTEE:46. The following shall form the Subject Committee of the Conference:
A) Ex-Officio: All members of the State Council B) 10 members to be elected by the Branch Delegates from amongst themselves. C) 5 members to be elected by the Reception Committee from amongst its Members who are also Members of the Association. D) 10 members to be elected by the State Council from the members of the Punjab State IMA.
PRESIDENT OF THE CONFERENCE: 47. The President of the Punjab State IMA for the year shall be the President of the conference. He shall not be charged by membership fee of the conference.
BOARD AND LODGING ARRANGEMENTS: 48. The Reception Committee shall make arrangements for board and lodging of those attending the Conference if so desired by them, on previous intimation and on payment for the same, if required on the rates fixed by the Reception Committee. If the Reception Committee fixes some amount it would be clearly mentioned that so much amount is board and lodging excluding delegation fee.
RECEPTION COMMITTEE'S CONTRIBUTIONS TO PUNJAB STATE IMA FUND: 49. Reception Committee's contributions to Punjab State IMA Fund shall be: A) Fifty percent of the income accruing from fees from Delegates. B) The expenses of the conferences shall be borne wholly by the Branch inviting the conference. The Punjab State IMA shall not be responsible for any of the expenses.C) Any money or grant received by hosting branch from Govt. will be the property of State Branch.
BUSINESS AT THE STATE MEDICAL CONFERENCE:50. Business at the State Medical Conference will be as follows: A) Inaugural Session Address by the Chairman of the Reception Committee. Inaugural Address, if any. Installation of the Incoming President by the Retiring President. Address of the President. Election of the Subject's Committee.B) Scientific Session and Exhibition; if any, shall open to all member and Visitors. C) Open Session for consideration of resolution. Except for special or urgent reasons at the decision of the President, no resolutions will be discussed and passed which have not been previously received at the State Office at least 4 weeks before the date of the Conference and circulated to the Branches at least 3 weeks before conference and approved by the subjects Committee prior to discussion at the Open Session.
GENERAL RULES:
51 A) The Hony. State Secretary of the Association shall make available to the Members of the subject's Committee, copies of all resolutions.B) The Hony. State Secretary shall make available to all Members of the conference copies of all resolutions to be placed before the conference as approved by the Subject's Committee.C) The Reception Committee in consultation with the Hony. State Secretary of the Association shall make arrangements for the meeting of the State Council which shall be held at place of the conference.
IMA PUNJAB STATE BHAWAN:
52. A) For all intents and purposes IMA State House situated at Bhai Randhir Singh Nagar, Ludhiana, Punjab 141001 be herein after named IMA Punjab State Bhawan and shall be State Office of the Punjab State IMA.B) The management of the Punjab State Bhawan shall herein after rest with the Standing Committee formed for this purpose. This replaces the Building Committee of Punjab State IMA> C) This Standing committee of Punjab State Bhawan shall be guided by the rules and regulations of IMA Punjab State, State Council and State Working committee.D) The Hony. State Secretary and Hony. State Joint Secretary and Hony. State Financial Secretary shall present a report on Punjab State Bhawan periodically to the State Working Committee/State Council for necessary actions, advice and guidance.
APPENDIX 1
THE INDIAN MEDICAL ASSOCIATION
Form of Bequest: Persons who desire to benefit the Association by bequest are recommended to adopt the following: I give and bequeath upto the Indian Medical Association the sum of Rs...... (free of taxes and duties), to be applicable for the general purpose of the Association, and to be paid out of such portion of my personal estates not specially bequeathed as the Law permits to be appropriated by will to such purposes; and I declare that the receipt of the Hony. Financial Secretary/Treasurer for the time being of the Association shall be sufficient discharge of such legacy.
APPENDIX II
MEMBERSHIP APPLICATION FORM
M.A. FormTo be got from Hony. State Secretary for enrolling new members.
INDIAN MEDICAL ASSOCIATION I.M.A HOUSE, INDRAPRASTHA MARG, NEW DELHI - 110002MEMBERSHIP APPLICATION FORMLife/Ordinary/Direct (in Quardruplicate )Membership No.
Membership Proposed by Dr. ---------------------------of------------- - --Local Branch IMATo The Honorary Secretary, Indian Medical Association I.M.A. House, Indraprastha Marg.New Delhi - 110002
Dear Sir,
I hereby apply to be enrolled a member of the Indian Medical Association as1) Branch Member or ------------------------------------------------- - ------ Local Branch under ----------------------------------------------------------------- - ----------State/Territorial Branch2) Direct Member of IMA HQs/State ----------------------------- - ---------------------------------
Please fill in (BLOCK LETTERS):
SURNAME ----------------------------FIRST NAME ---------------------- - -----------------------FATHER'S HUSBAND'S NAME --------------------------------------------- - ------------------- ADDRESS ------------------------------------------------------------- - ------------------------------- -------------------------------------------PIN CODE NO.-------------- - ------------------------------Tele. No. (Clinic) --------------------Residence -------------------- - --Date of Birth--------------
QUALIFICATION COLLEGE UNIVERSITY
Registration No. ---------------------------------------Date of Registration.----------------------- Name of the Council of Registration---------------------------------- - -----------------------------Are you in Service Yes/No STATUS: GP/Consultant/Hospital Practice : I hereby declare that the qualifications or at least one qualification (of the qualifications mentioned in my application) is recognized by the Medical Council of India and on that basis I am eligible to be registered to be registered with Medical Council or a State Medical Council. If at any time this statement is found to be incorrect, my membership, if granted will be liable to be cancelled and the fee paid by me to all sections of IMA will be liable to be forfeited by them.
I hereby give an undertaking that I shall abide by the Rules and Regulations of IMA.
Date --------------------Place ------------------- -----------------------
Signature of Applicant
Certified that I have verified that qualifications and registration of the applicant and his eligibility as per Rules for being enrolled as members of the Indian Medical Association.
Forwarded to the Hony. Secretary General along with HFC.
Hony. Secretary ------------- - ------------Local Branch Forwarded to IMA HQS on ------------- Received IMA HQS alongwith HFC on------------along with HFC Membership confirmed on --------------------------Hony. State Secretary (Signature)Hony. Secretary General (Signature) Forwarded to JIMA along with HFC
NB: The form is to be filled in quardurplicate. The Secretary of the local Branch shall retain the "Local Branch Copy" and send the remaining three copies to the State Terr. Branch along with HFC `State Branch Secretary" forward the remaining copies duly signed to the Headquarters. IMA Headquarters will send copy to JIMA.
INDIAN MEDICAL ASSOCIATION (HEADQUARTERS) IMA HOUSE, INDRAPRASTHA MARG, NEW DELHI 110002.
(APPLICATION FOR OPENING A NEW LOCAL BRANCH)
(To be filled by the proposed New Local Branch)
1. Name of the Branch-------------------------2. Number of Members -- - ----------------------- 3. Name & Address of Office -bearers: 1. President ------------------------------------------------ - ----------------------------------- --------------------------------------------------------- - -------------------------------------- 2. Vice - President ----------------------------------------- - --------------------------------- --------------------------------------------------------- - -------------------------------------- 3. Hony. Secretary ------------------------------------------ - -------------------------------- --------------------------------------------------------- - --------------------------------------4. Names of Members of the Managing Committee : 1. --------------------------------------- 2.--------------- - ------------------------------------- 3.----------------------------------------- 4.----------------------- - ---------------------------- 5.----------------------------------------- 6.----------------------- - ----------------------------5. Address of the Office--------------------------------------------- - --------------------------------- ----------------------------------------------------------------- - ---------------------------------------
RESOLUTION
A meeting of members of medical profession of --------------- - ------------------------was held on --------------------------------- under the Chairmanship of Dr. ---------------------- And it was unanimously resolved that a branch called ---------------- - --------------Branch of Indian Medical Association be formed at -------------------------- from ------------------------- And that Dr. ----------------------------------------------Hony. Secretary be authorized to take All necessary steps are required under I.M.A. Rules.
Forwarded to Hony. State/Territorial Secretary -------------- - State/Territorial Branch of I.M.A. for Information and favour of forwarding the same of the Headquarters, Office of I.M.A. New Delhi for further action along with a Cheque/Bank Draft for Rs----- Towards H.F.C. for the members as per list with effect from --------- - --------------------
Hony. SecretaryPresident
(To be filled by the State/Territorial Local Branch concerned) Forwarded to the Hony. Secretary General Indian Medial Association,I.M.A. House, Indraprastha Marg, New Delhi for information and necessary action along with the requisite H.F.S. Rs.----------------- - -----Dated --------------------------------------- ----- - ------------------------------ Address------------------------------------- Hony. State/Territorial Secretary ----------------------------------------------- State/Territorial Branch ----------------------------------------------- Indian Medical Association
(For use in Headquarters Office)]
Formation to the ------------------------Branch approved by the Working Committee, I.M.A. at its -------------------Meeting held at-------------------on ----------------- - - -------------------------------
Hony. Secretary General Indian Medical Association
Dated -------------------------
Indian Medical AssociationModel rules/ Bye-Laws of I.M.A. Branch,
(A Local Branch of the Indian Medical Association)
RULES
Definition :
( Various terms used in these Rules may be defind.)
Name: 1. The name of this Association, which is a Local Branch of the Indian Medical Association, a Society registered under the Societies' Registration Act XXI of 1960, and having its Headquarters at New Delhi, shall be "Indian Medical Association Local Branch", under the jurisdiction of -----------------------------------State/Territorial Branch of Indian Medical Association.
2. It is formed under the Rules of the Indian Medical Association and shall function as a local Branch as per constitution of the IMA, and the Rules and Bye-laws of the IMA shall apply in any matter not covered by Rules and Bye-laws of this Branch, as contained herein.
3. It shall abide by the decision and policies of the IMA as laid from time to time.
Office :
4. The registered office of the Branch shall be ordinarily located at the place of the Hony. Secretary of the Branch or at such other place as may be approved by the General Body.
Jurisdiction :
5. The Branch shall have jurisdiction over the area as defined by the Working Committee of IMA.
6. IT shall function under the jurisdiction of the ------------------ - -------------State/Territorial Branch of IMA and shall relate with the aforesaid State/Territorial Branch as laid down by IMA.
Note: Where there is no State/Territorial Branch, be directly attached to IMA Headquarters and known as Direct Local Branch.
Objects :
7. The Objects of the Branch are:-
i) To promote and advance medical and allied sciences in all their different branches and to promote the improvement of public health and medical education in India;
ii) To maintain, the honour and dignify and to uphold the interests of the medical profession and to promote co-operation amongst the members thereof. iii) To work for the abolition of compartmentalism in medical education, medical service and registration in the country and thus to achieve amongst all members of the profession.
Methods :
8. For the attainment and furtherance of these object, the Branch shall follow the methods as laid down by I.M.A. Headquarters/State or Territorial Branch and shall abide by them and support the policies and activities of I.M.A.
Association Year:
9. The Association Year shall be from 1st April of each year to the 31st March of the following year as in IMA Rules. However, the Branch shall be free to prepare accounts as required by Income Tax Act or any statutory requirement, for different period.
Composition of the Branch :
10. The Branch shall consist of members of the I.M.A who reside and/or practise in the are of jurisdiction of the Branch and whose names as duly approved by Hony. Secretary General of IMA Headquarters on the prescribed form as laid down.
11. The branch shall maintain a register of all its members which shall correspond with the register maintained at the I.M.A. Headquarters and at State/Territorial Branch, I.M.A.
12. All additions, deletions and transfer of members shall be intimated to I.M.A. Headquarters through the State/Territorial Branch as laid down in the Rules and Bye-laws of I.M.A.
13. The Branch on formation shall function as per Constitution and adopt the Model Rules and Bye-laws' with any modification/ amendment thereof and send the same to I.M.A. Headquarters through State/Territorial Branch for ratification by the Working Committee of I.M.A The State/Territorial Branch shall forward its comments if any, to the Headquarters Office with in 4 weeks from date of receipt. The State/Territorial Branch shall, however, have no powers to approve or modify the same. Till such time, the constitute or amendments of Rules/Bye-laws of the Branch are ratified by the Working Committee of I.M.A., the Model Rules shall be operative.
Membership:
Eligibility :14. The members of the Branch shall be enrolled as per eligibility clause viz. Rule 11 of I.M.A Constitution.
Enrollment of Members :
15. All prospective and eligible members of the profession shall apply on a prescribed Membership Application Form to the Hony. Secretary General I.M.A. Headquarters, who shall approve and accept the membership and intimate the same to all concerned offices of I.M.A. All such Application forms shall be accompanied by Headquarters Fund Contribution (H.F.C.) as laid down from time to time, in such manner as prescribed by I.M.A Rules.
Classification of Members:
Intern Members:
16. All Interns otherwise eligible and as per IMA Rules and Bye-laws having temporary registration with Medical Council of India or Various State Medical Councils under the Indian Medical Council Act, shall be enrolled as Intern Members during their period of internship only.
Life Members:
17. Life Members shall be enrolled in a similar manner on completion of all formalities and on payment of a lump sum in lieu of yearly subscription and remittance of H.F.C. as provided in I.M.A. Rules and Bye-laws from time to time. They shall be on the rolls of the Branch where they reside.practise/are employed.
18. Life Members shall enjoy all rights and privileges of the Local and State/Territorial Branch without any subscription except payment of such charges that may be levied by the Branch for any special activity.
Associate Members:
19. Members of another Branch can be elected as Associate Members of the Branch. They shall not fill in another Membership Form but shall apply to the Branch and pay its subscription only but they would not be entitled to vote and/or hold any office in the Branch.
Attached Members of I.M.A. : 20. The medical personnel of Armed Forces of India who are Attached Members of I.M.A Headquarters as per Rules of I.M.A., shall be attached to the Branch where they happen to reside. They shall have all privileges of membership except that of voting and/or of holding any office in the Branch. While they will not pay any H.F.C., they shall be required to pay any charges fixed by the Branch for day-to- day activity and for any activity.
Subscription:
21. Members on rolls of the Branch shall pay their subscription to the Branch according to scale fixed by the Branch from time to time and such subscription shall include H.F.C. on their behalf. Such subscription for the full year shall become due on 1st April every year for existing members.
H.F.C.: 22. The branch shall pay the H.F.C. as fixed by the I.M.A. Headquarters, through the State/Territorial Branch. The existing rates of H.F.C. are as under:-
Single Member Copule Member Full year Rs. 100/-Rs. 150/-Half year Rs. 50/-Rs.75/- Life Member Rs. 1500/- Rs.2250/-
23. The Branch will remit the H.F.C. as laid down by I.M.A Rules in one instalment in case of existing members on 1st April, latest by 15th may each year.
24. The H.F.C. in respect of new members enrolled in the first half of the Association year shall be remitted for full year along with the M.A. forms and for half year if enrolled during second half of the year.
25. The Branch shall also send an up-to-date list of members (Addressograph) on its register of membership as on 31st March, on behalf of whom H.F.C. has remitted in full, so as to reach I.M.A Headquarters through the State/Territorial Branch concerned by the 30th April. All additions and deletions shall also be reported to I.M.A. Headquarter from time to time during the year and lists updated upto 15th May and 30th October shall be taken as valid members of the Branch and H.F.C. shall be payable by Branch on it. In case no corrections are received, the list as on 31st March of last year shall be taken as valid for making payment of H.F.C.
26. The Branch shall maintain separate lists of members on its register of membership as under :-
a. Intern members.b. Single Members.c. Couple Members. d. Life Members - Single and couple.e. Association Members : This will be maintained at Branch level only, for which to no extra H.F.C. will be required to be sent.
While remitting H.F.C. the Branch shall give statement of H.F.C. based on the above categories of membership.
Termination of Membership:
27. The Rules and Bye-laws of I.M.A. shall be applicable in all cases for termination of membership.
Suspension of Membership:
28. The Rules and Bye-laws of the I.M.A. shall be applicable in all cases for suspension of membership.
Note: It may be noted that membership is that of I.M.A. and it is the Working Committee of the I.M.A. only which is the authority to suspend/terminate membership and privileges of membership as the Rules and Bye-laws of I.M.A. The Branch has no such authority and shall submit its recommendation in the manner as provided in the Rules and Bye-laws of I.M.A.
Management:
29. The Branch shall govern its affairs through an Executive Committee/Management committee comprising of the following in such manner as it decided within the frame work of these Rules and Bye- Laws.
Elected Office-Bearers and Members :
a. President.b. Vice -President /vice President c. Hony. Secretary/Joint Secretary.d. Hony. Secretary Finance/Treasurer. e. Committee Members.- Their number shall be fixed by the Branch relating to its strength.
Ex-officio Members:
i) Imm. Past President for 2 years ii) Imm. Past Hony. Secretary for one year.iii) Members of State Working Committee.
Co-opted & Invited Members;
President may co-opt 1 or 2 Members and invite few members. 30.The Office -Bearers and Members of the Executive Committee shall be elected every year by the General body of membership as provided in the election procedure in these Rules and Bye-laws.
Executive Committee:
31. The Executive Committee shall act on behalf of the branch and shall be vested with the power of general management. It shall meet regularly at periodic intervals.
32. It shall appoint Committees and Sub- Committees for various activities and functions and shall express views on behalf of the Branch when asked for by the State/Territorial Branch and/or the I.M.A. Headquarters.
33. It shall oversee the financial management of the Branch and authorize payments and/or disbursement of funds as provided in these Rules and for such other activities as decided by the Branch from time to time.
34. The Executive Committee shall frame Bye-Laws, lay down procedures for day-to-day functioning of the Branch, conduct yearly elections and exercise all other powers as may be conductive to the Branch within the frame work of these Rules and perform any other function specially entrusted to it by the General Body of the members.
Election of Office-Bearers and Executive Committee:
35. Office-Bearers and Members of the Executive Committee shall be elected every year at a General Body Meeting in such manner as provided in these Rules and Bye-laws and as per schedule decided by the Executive Committee, through a process of calling for nominations by a fixed date, scrutiny of nominations and thereafter giving time to valid nominees to withdraw nominations if they like and later fixing a date for election where all members in good standing shall be allowed to vote by secret Ballot. The whole process shall be completed by 30th April.
36. The Branch may frame suitable Bye-laws to conduct the election.
Duties of Office-Bearers :
37. The duties and functions of Office-Bearers of the Branch shall be as under:-
i) President: He shall preside over all meetings and shall be ex- officio member of al Committees. He shall control and guide the affairs of the Branch and shall interpret these Rules and Bye-laws and his decision in all matters shall be final He Shall have a casting vote in case of equality of voting on any account.
ii) Vice -Presidents: The President shall be assisted by the Vice- Presidents, who shall act on his behalf in his absence.
iii)Hony. Secretary. He shall be responsible for the day-to-day administration of the Branch under the guidance of the President and/or of the Executive Committee. He shall issue notice of all meeting and maintain records of all business transacted at meeting of the General Body, Executive Committee and other Committees. He shall keep membership record and all documents of the Branch. He shall carry out all corresponds on behalf of the Branch and comply with the essential requirements in relation to the State/Territorial Branch and/or I.M.A. Headquarters. He shall act as Returning Officer for the Branch elections. He shall pass all expenditures and bills and operate Bank Account along with the one Joint Secretary and Treasurer.
iv) Hony. Joint Secretary. He shall assist the Hony. Secretary in duties allotted to him by the Hony. Secretary/Branch Executive Committees.
v) Hony.Treasurer: He shall maintain the accounts of the Branch, operate bank account jointly with the Hony. Secretary and in the absence of Hony. Secretary, the Joint Secretary, invest or disburse funds as approved by Executive Committee through the Hony. Secretary as per budget allotments and help raise finances for the Brach including collection of subscription etc. He shall prepare quarterly/half yearly statement of accounts, get them audited as per decision of the Executive Committee.
Meetings of the Branch :
38. The following meetings shall be held :-
i) Annual General Meeting: The Annual General Meeting of Members of the Branch shall be held everyday year before 30th June to receive Annual Report, Annual Accounts, approve next year's budget, elect representatives of the Branch to various I.M.A. bodies viz. Central Council, state Council and other bodies and to consider constitutional amendments and any resolutions moved by the Executive Committee or Members provided such resolutions have been submitted at least four weeks in advance of the meeting.
ii) General Body Meeting: As per requirement, the Hony. Secretary shall call General Body Meeting for specific purposes like holding election of Branch Office-Bearers and Executive Committee in consultation with President or as decided by Executive Committee. Such meeting shall be also called to elect office-bearers of Headquarters and/or of the State/Territorial Branch as per Rules of I.M.A. and of State/Territorial Branch respectively.
iii) Extra-ordinary General Meeting: It shall be called by hony. Secretary in consultion with the President and/or as decided by the Executive Committee to consider specific agenda. No other item shall be considered in this meeting.
iv) Requisition Meeting: It shall be called by the Hony. Secretary in consultation with the President/Executive Committee on requisition from such specified number of members as decided by the Branch and laid down in these Rules, within a fortnight of the receipt of requisition to consider the specific item of agenda as demanded by the requisitionists. No other matter will be transacted at this meeting.
v) Scientific /Academic And Social Meetings: These meetings may be called by the Hony. Secretary as expedient.
39. The Executive Committee shall fix the venue of the meetings and prescribe the quorum for respective meetings.
Bye-Laws:
40. All Bye-Laws operative to the Rules shall be framed by the Executive Committee and shall be in operation thereafter till alterations are effected.
Rules :
41. Amendments of these Rules shall be made at the Annual General Meeting of the Branch provided a due notice of the same is given by the members or Executive Committee. Such amendments as approved shall come into force only after being ratified by the Working Committee of I.M.A.
IMA College of General Practitioners:
42. Members of the IMA shall be eligible to become Members of the IMACGP. On becoming the Members of the College, they shall be on the rolls of the College, in the list maintained at the Headquarters of the college and also to the State Faculty and at Sub-Faculty if such Faculty/Sub-Faculty exists in the area of their jurisdiction.
IMA Academy of Medical Specialities :
43. Members of the IMA may become members of the IMA AMS provided they are eligible as per Rules and Bye-laws of the Academy. Those who become members of the Academy, shall be on the roll of the Headquarters of the Academy and also on the toll of the State Chapter and Local Branch Chapter if they exist.
Privileges of Membership :
44. On being enrolled and membership being approved by I.M.A Headquarters, the member shall be entitled to all privileges of membership of the Association as provided in the Rules of I.M.A. and also to those of this Local Branch, for the period for which, he has paid subscription and of the State/Territorial Branch through which H.F.C. on his behalf has been remitted to I.M.A. Headquarters. These privileges shall include-
i) receiving a copy of the Journal of the Association and other publications of the Associations either free or at such rates as fixed by the Association from time to time;
ii) attending and taking part in discussion at all general and clinical meetings organized by the I.M.A. Headquarters or its Local/State/Territorial Branch, of which he is a member;
iii) attending the Medical Conference organized by I.M.A. Headquarters or by State/Territorial Branch; and
iv) enjoying such other privileges that may hereafter be conferred by the Association under specified conditions e.g. joining I.M.A. Study tours, IMA Benevolent Fund or other Membership Services/Benefits Schemes etc.
BYE-LAWS
Bye-Laws for operation of provisions of these Rules shall be framed by the Executive Committee and shall be as under :-
1.---------------------------------------------------------------
2. --------------------------------------------------------------
3. --------------------------------------------------------------
9. AMENDMENTS TO RULES OR/ BY LAWS
Page Rule Previous Amendments as Decided in the State council meeting Remark 36 33 A-1 "The Election ..the year 2003-2004 The Election Commission shall on or before 15th Nov. each year invite the local branches to nominaic one member of the association for the office of the election commission not later than 15th Dec. by Regd./ Speed Post/Courier in the envelop to be supplied by the election commission and marked Nominations for The Post of President (elect) and Two Vice- President". The Nomination received after than date will not be considered. 33 A-iii The Nomination letter should be placed in the envelop as in (1) above and sent to the Election Commission by Reg. Post so as to each the Commission.. iii) Change"By Reg. Post/Speed Post or Courier" 37 33-C Withdrawal of Nomination The Election Commission shall inform the nomince whose nomination has been found in order by Registered Post/speed Post/Courier on or before 25th Dec. 2000/- for the post of President-elect and Rs. 1500/- (Non- Refinishable) for the post of Vice-President in the form of a DD in favor of "IMA A.P.STATE" payable at the place (to be informed as per the place of State account) on or before 10th JUNE. The candidate who will fail to deposit the required fee will be considered "Not willing to Contest" and the nomination will be considered as Withdrawn/Cancelled.The candidate to willing the contest will be required to send the election fee (as above) with a letter of Consent to contest for the said post, on his printed letter head.No corresponds in this regards will be considered valid after 10th Jan.
37-38 33 D Final Nomination & Ballot Papers.V) The Scaledouter.. Secretary of the Branch Delete 1) & Add As"The Election commission shall declare the final nomination immediately after 10th Jan and shall print the ballot paper (if require) as per cules specified in ii) of 33-D Delete V) and Add asThe seated outer envelop (Containing inner envelop and covering letter) they signed by President & Secretary of local branch shall be send to be election commission by registered pots/speed post or courier, from the city 7 town of local branch so as to reach the election commission on or before 28th Feb.
V) Election commission shall venue of State council Meeting VI) Election Commission shall receive the scaled outer envelop from the branches and enter them in the receipt register of Election Commission and sign the envelop with date. 38 33-E Counting of votes and declaration of Results The scrutiny of unopened envelop and ballot papers and thus counting of Votes will be done by the Election Commission is meeting to be attended by all the THREE members of the Commission on Sunday before 15th March. The venue and time will be sole discretion of the Chairman of the Commission. The Contesting candidate shall be informed about the date, time venue in of containing of votes. By Regd. Post/Speed Post/Courier, by the Election Commission, the State President (provided he himself is not a candidate and if so the election commission will declare the result at its own) and Hony. State Secretary (if and contesting for any of the Posts) may be present as the venue but will not interfere if any way in the process of Scrutiny or Containing of votes. They will be required to assist the Commission only if my quarry arises regarding eligibility of local branches regarding HFC etc. by preserving iv) a & b of the clause 33-B and deleting 33-B -iv-c.The Election commission shall submit the results, duty signed by minimum of three members out of the total five members of the election commission to the President present at the venue.The President will go through the recorded proceedings of the commission at the venue itself and shall sign the processing register about his satisfaction regarding the proceedings and will be require the sign the Final Results.
The Election Commission, after signatures of the President will direct the Hony. State Secretary to send a copy of the results of the Candidate and to all the Presidents and Secretaries of local branches in the State.--- End forwarded message ---
RESOLUTIONS & AMENDMENTS:
1. ELIGIBILITY TO CONTEST AS STATE JOINT SECRETARY and regional joint secretary are --------- either worked as SWC FOR 2 YEARS OR AS LOCAL BRANCH PRESIDENT / SECRETARY FOR ONE YEAR OR AS SECRETARY AND TREASURER OF FBS scheme.
2. role of election commission -- consists of 3 members whom should be by state council and they have equal powers and their period of post is 2 years.
3. election procedure of president elect and vice presidents : call nominations by july 15th.
final list of valid nominations notified by august 15th.
ballots to be dispatched by 25th.august to local branches.
last date to recieve the ballot from local branches is 7th.october.
nominations and other procedure is sama for---- SWC, CWC,DEAN,CHAIRMAN,SECRETARY-CGP AND AMS SECRETARY,TREASURER,JT.SECRETARY.
FOR ALL OTHER POSTS -- - - FLOOR NOMINATIONS.
4.ELIGIBILITY TO VOTE AT BRANCH LEVEL :
JOIN AS A MEMBER ON OR BEFORE 31ST.MARCH.
5. The contestants for various posts are to be necessarily present themselves during election time.
6.maximum duration of office allowed ------
for president, president elect, vicepresident, CGP DEAN and CHAIRMAN&VICECHAIRMAN OFAMS ------ ONE YEAR / ONE TERM ONLY.
FOR SECRETARY / TREASURER : 3YEARS / 3 TERMS.
7. SECRETARIES of state ima FBS, PPW, BUILDING TRUST WILL ALSO BE MEMBERS OF THE FINANCE STANDING COMMITTEE.